Term
| What framework is used to develop the overall net storage space? |
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Definition
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Term
What are the prime factors used in determining the best possible space layouts for storag operations? |
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Definition
Efficiency of operations and effective space utilization |
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Term
What should be the first step prior to the actual development of the stock layout plan within a
given facility? |
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Definition
| A determination of storage aid requirements |
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Term
When fast-moving items of great demand are stored in locations where they are easily accessible
with as little handling as possible, what storage factor is being observed? |
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Definition
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Term
| What factors determine aisle layout when accomplishing the storage layout plan? |
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Definition
| the structure of a warehouse; quantity, nature, and popularity of materiel stored; and the types and capacity of MHE available for use |
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Term
| What are personnel aisles used for in a warehouse? |
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Definition
| pedestrian routes only and may be required for access todoors for personnel or to special interior areas; such aisles must be held to a minimum |
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Term
What type aisles are those that provide access to the interiors of stacks of property for inventory,
inspection, or protective processing? |
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Definition
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Term
| What main objective must you keep in mind when storing property? |
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Definition
| Storage space is a basic resource of any storage operation |
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Term
| What are the two main things you must consider when planning at which height to stack supplies? |
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Definition
| the strength of the storage containers and the type of supplies to be stored. |
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Term
| What is honeycombing and what is it the result of? |
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Definition
| Storing or withdrawing items in a way that causes the loss of storage space or wasted storage space is called honeycombing. Honeycombing results in empty areas that cannot be used for storing additional supplies. |
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Term
| When an item is stored in several rows, how should it be removed for use? |
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Definition
| Remove items from the top not from the sides. |
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Term
| List the six suggested ways to minimize space loss. |
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Definition
1. Store in several short rows rather than one long row.
2. Store from the back of the storage area to the aisle.
3. organize a regular re-warehousing program.
4. Store each pallet as compactly as possible
5. Assure proper withdrawal of stock.
6. Store to a maximum height. |
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Term
What are two of the most prevalent hindrances that limit effective utilization of gross storage
space within a warehouse facility? |
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Definition
| structural loss and floor load limits. |
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Term
What clearance is required when items are stacked below an automatic sprinkler head to a height
of 15 feet? |
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Definition
| 36-inch clearance is maintained |
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Term
| When the stack is 18 feet high? |
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Definition
| 36-inch clearance is maintained |
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Term
| When the stack is of hazardous property? |
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Definition
| 36-inch clearance is maintained |
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Term
| What is meant by the term “floor load limit or capacity?” |
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Definition
| This is the total or maximum amount of weight that can be stored in a specific amount of floor space |
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Term
| Why must the floor load limit be observed? |
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Definition
| Many buildings on a base were not built to be used as a storage facility. Because of this, they will not hold a large volume of materiel; also, because of the way the floor was built, the buildings cannot hold heavy loads. |
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Term
| What is the best way to display the maximum floor load limit in a storage area? |
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Definition
| post signs stating the floor load limit. |
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Term
| What storage principle will reduce the number of outdated items in stock? |
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Definition
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Term
| What action should you take when you find an item in stock with no markings or identification labels? |
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Definition
| turn it over to an inspector for action |
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Term
| Which items are readily adaptable for open storage? |
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Definition
chains, most nonferrous
metal objects, unfinished lumber products, galvanized or iron pipe (if treated and plugged),
most vehicles (when retained in live storage with exterior parts properly preserved), and most items in
large metal drums. |
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Term
| How can items in outside storage be protected from direct exposure to the elements? |
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Definition
| by using preservatives, climatized or expendable end item packs, and, when necessary, the placing of roofs, portable sheds, or flexible coverings, such as tarpaulins or reinforced plastic sheets, over those items easily damaged by weather |
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Term
| If the decision is made to cover items in outside storage with tarpaulins, plastic sheets, waterproof paper, or similar coverings, what condition must the covering meet? |
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Definition
| Those coverings should be flame retardant, and must not produce toxic fumes if combustion does occur. |
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Term
| All materiel stored in outside storage will be elevated above the ground by using what? |
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Definition
| by using dunnage or specially built platforms and foundations |
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Term
| What is the purpose of dunnage? |
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Definition
| provide adequate ventilation beneath the item |
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Term
| What are the storage requirements for Top Secret materiel? |
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Definition
limited to storage facilities under the control of a designated primary or subordinate Top Secret control officer, unless otherwise authorized in writing. The container used for Top Secret storage must be a class A vault. The area must be a controlled area with an alarm. The alarm must give the security force sufficient time to prevent the compromise of
classified materiel. |
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Term
| What are the storage requirements for Secret and Confidential materiel? |
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Definition
| Secret and Confidential materiel must be stored in a class B vault or secure storage room. Storage rooms used for storage of this materiel must, to be judged adequate, meet the supplemental safeguards outlined by local authorities. |
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Term
| How will sensitive firearms be stored? |
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Definition
| Store these items in an approved weapons storage area, or in a pilferable item case, when approved by base resource protection officials |
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Term
| How will precious metals be stored? |
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Definition
| These items must be stored in a security cage |
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Term
How often will the keys and locks be audited when key-operated high security padlocks are used
to store classified materiel? |
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Definition
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Term
How often will combinations be changed when combination padlocks are used to store classified
materiel? |
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Definition
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Term
| What is the purpose of SF 700, Security Container Information Form? |
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Definition
This form will show the
location of the container and the names, home addresses, and home telephone numbers of the individuals having knowledge of the combination |
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Term
| Who prepares a warehouse location validation schedule? |
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Definition
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Term
| For what period of time is the warehouse location validation schedule prepared? |
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Definition
| within 10 workdays of the start of a cycle or sample inventory |
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Term
| Explain the importance of performing a validation prior to a scheduled inventory. |
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Definition
Performing a validation prior to the physical inventory ensures property is accurately stored and
reflected so on the item record balance |
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Term
| From what type input and what sequence are FCS images printed on the FCS Validation File Listing? |
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Definition
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Term
| List three results of not correcting “mislocated” assets found during the validation process. |
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Definition
| out-of-balance conditions, erroneous stock records, or warehouse refusals. |
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Term
There is stock in the bin and no warehouse location has been assigned. What can you check to see
if a location is in the process of being loaded? |
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Definition
| warehouse location change suspense file and the R36, Serviceable Balance–No Warehouse Location Listing |
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Term
| What is the Serviceable Balance – No Warehouse Location Listing (R36) used to identify? |
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Definition
| identify items having a serviceable balance but no warehouse location assigned to them, and a DOLT greater than three days. |
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Term
| What actions does the warehouse supervisor take when a warehouse refusal is verified? |
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Definition
1. Fill the order from the reserve location, if one exists.
2. Check adjacent locations for the stock number stated on the ISU/SHP document to see if the item has been stored in the wrong location.
3. Check the same and adjacent locations in the bin rows on each side of the one stated on the ISU/SHP document.
4. Check the locator listing and FCS suspense file for a possible warehouse location change.
5. Check with Receiving, Inspection, and Repair Cycle Support to determine possible availability of the property |
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Term
| In requesting a special inventory, what document does the requesting activity prepare? |
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Definition
| Then process the special inventory request (transaction identification code (TRIC) 1GP), |
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Term
| What freeze code is used to freeze the item record for special inventories? |
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Definition
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Term
| What input removes freeze code “I”? |
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Definition
| Process an IRC (special inventory count) input with the item record serviceable balance or detail balance reflected in the inventory count. This action deletes the freeze code “I.” |
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Term
| Who must approve the assignment of photographic items, controlled item codes “J,” “R,” “X,” or “*” to a bench stock? |
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Definition
| written approval of the unit commander |
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Term
| When should a bench stock include a minimum reserve authorization or a maximum authorized quantity? |
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Definition
| When items are placed on bench stock and authorizations are not supported by past demands. |
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Term
| What code can be used to protect a temporary large quantity of bench stock items from disposition? |
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Definition
| excess exception codes (EEX) |
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Term
| How many phases of bench stock review are there? |
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Definition
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Term
| When a phase II semiannual bench stock review is conducted, within what timeframe must the review be accomplished? |
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Definition
| Phase II is done semiannually using the bench stock review (S04) |
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Term
| How often must SRD data and MRA levels be validated? |
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Definition
|
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Term
| What is the purpose of the S04? |
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Definition
| The purpose of the S04 is to provide listings of items authorized on bench stock for applicable activities, control the assignment of bench stock document numbers, and assist shop personnel in the location of bench stock items. |
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Term
| What must the Accountable Officer ensure when conducting a complete inventory? |
|
Definition
The Accountable Officer must ensure the warehouse does not remain closed to normal receipts and
issues for an unreasonable length of time and that all backlog transactions are processed immediately
upon completion of an inventory |
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Term
| When must parameter requests for an inventory be prepared? |
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Definition
| One day before the inventory deadline date, prepare an inventory parameter request to select the records you want to have inventoried. |
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Term
| What program writes inventory count records to a data base file and assigns freeze code “C” to all item records within the input parameter |
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Definition
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Term
| When processing the R12 program, count records are written for what type of item records? |
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Definition
| Those with a serviceable balance and a warehouse location within the parameters of the request. |
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Term
| Count records are not produced for records assigned what freeze codes? |
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Definition
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Term
| 1. What is produced when the CIC input count quantity is unequal to the item record balance? |
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Definition
| a recount image for your action |
|
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Term
. When conducting complete inventories, what is output when the input recount quantity is unequal
to the item record balance and the item does not qualify for automatic adjustment? |
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Definition
| an F105 management notice, RECOUNT DISCREPANCYREQUIRES ADDITIONAL RESEARCH |
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Term
| 3. How would you research the transaction history for a physical shortage? |
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Definition
| begin with the current date and go back to the last item record with a zero balance. |
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Term
| When would further research be required to resolve an inventory discrepancy? |
|
Definition
Sensitive items (e.g., drugs or precious metals) when any discrepancy occurs regardless of the
dollar value
Classified items regardless of the dollar value.
Hand tools or other pilferable items with a unit cost over $100 or a total cost over $500.
Unclassified items assigned CIC “7.”
Any discrepancy that suggests fraud, theft, or negligence.
Arms ammunition (mandatory for all personal arms) whether or not the person responsible
for the weapons is willing to pay for it.
Repetitive losses when the dollar value of the adjustment equals or exceeds the projected
costs of the investigation report.
Discrepancies for any item worth more than $50,000.
Research requested by the Accountable Officer. |
|
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Term
| Where are the results documented for items requiring further research? |
|
Definition
| Department of Defense (DD) Form 200, Financial Liability Investigation of Property Loss. |
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Term
| Specify the criteria for an automatic adjustment |
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Definition
1. Item must be type account code “B.”
2. Total dollar value for pilferable items must be less than $100. All other unclassified (controlled item code “U”), must be less than $1,000. The dollar value for automatic adjustment is computed by multiplying the adjusted quantity by the unit price. |
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Term
| When automatic adjustments occur, they appear on what management products? |
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Definition
| Consolidated Inventory Adjustment Document Register (M10) |
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Term
| What is the purpose of researching inventory discrepancies? |
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Definition
| The purpose of research is to determine the type of discrepancy so you can begin to reconcile the accountable records and provide a valid transaction record that accounts for all items |
|
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Term
| What are the four categories of inventory discrepancies? |
|
Definition
1. Resolved discrepancies
2. Unresolved discrepancies that do not require further research,
3. Unresolved discrepancies– no personal responsibility involved
4. Unresolved discrepancies – with personal responsibility |
|
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Term
| What type of items requires support documentation? |
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Definition
| 3. Unresolved discrepancies– no personal responsibility involved |
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Term
| What product prints and deletes internally stored inventory adjustment records? |
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Definition
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|
Term
| Where is the original copy of the M10 filed? |
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Definition
|
|
Term
| What does the last page of the M10 reflect? |
|
Definition
| the number of sample inventories in progress over 30 days |
|
|
Term
| What reflects inventory trends and problem areas? |
|
Definition
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|
Term
| What activities analyze the causes of unresolved discrepancies |
|
Definition
| inventory and analysis functions |
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Term
| What are the different types of asset management reports? |
|
Definition
All open; Creation to Delivery Times; Customer Validation; Inactive Customers; Items Delivered;
Items Not Pulled; Items Not Put Away; Items Not Received; Items Put Away |
|
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Term
| How are Items Not Pulled Report exported? |
|
Definition
| The report can be exported into CSV, Excel, or PDF file format by clicking on the applicable icon at the bottom of each page. |
|
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Term
When submitting the query, what button is clicked to retrieve the selected Items Not Received
Report from the ES-S Asset Management database? |
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Definition
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