Term
| the air force portal provides essential online resources for the air force at a single location, and it also does the following except? |
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Definition
| provide faster, reliable service |
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Term
| who is the approval authority for the public web pages? |
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Definition
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Term
| what information is required for all top level private web pages? |
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Definition
| web page maintainer's orgainzation, commercial and dsn number and email |
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Term
| who is the approval authority for the private web pages? |
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Definition
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Term
| what is the primary purpose of managing air force information? |
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Definition
| effectively and efficiently enchance the air force mission |
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Term
| which of the following are ways we manage information in support of information resources management? |
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Definition
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Term
| what stage of the life cycle managment provides preservation? |
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Definition
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Term
| what is the objective of the electronic communications program? |
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Definition
| create clear, efficient, and effective communications |
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Term
| which plain language element emphasizes the need to put your main message up front? |
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Definition
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Term
| on the average, about what percentage of communication do you write in the active voice to communicate effectively? |
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Definition
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Term
| which is not a form memorandum? |
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Definition
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Term
| what type of memorandum for record is an in-house document to record information that would otherwise not be recorded in writing |
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Definition
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Term
| multipurpose written briefs that provide information, forward items of interest, or summarize problems are: |
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Definition
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Term
| once an item is archived how is it deleted? |
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Definition
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Term
| who has the responsibility to ensure the intended receiver receives the tasking? |
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Definition
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Term
| when an auto archive storage process is used what type of folder is created? |
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Definition
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Term
| what must you do with unsealed containers endorsed: "DO NOT FORWARD" that remain in action offices at the close of buisness? |
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Definition
| store in a classified storage container |
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Term
| which mail class is for use only by authorized publishers and registered news agents? |
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Definition
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Term
| when should you use certified mail? |
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Definition
| when required by law or department of defense or air force directives |
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Term
| which is an accurate example of an accountable containers stay in a controlled environment is to mail them... |
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Definition
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Term
| what level of damage to national security could reasonably be expected if unauthorized disclosure of Top Secret info? |
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Definition
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Term
| what type of classification decision involves information that is paraphrased or restated? |
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Definition
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Term
| what is any knowing, willful, or negligent action contrary to the requirements of executive order 12958 that is not a security violation? |
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Definition
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Term
| what is not a factor when releasing classified information? |
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Definition
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Term
| who determins whether the recipient has a legitimate need for access to the classified information? |
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Definition
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Term
| top secret material should never be sent |
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Definition
| through the base information transfer system |
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Term
| what is an outer container not required for the transfer of classified information |
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Definition
| secret and below being entered into the base information transfer system |
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Term
| what must you do when you mail materials of different classifications in one package? |
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Definition
| place all material in a single inner container |
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Term
| when you mail classified material, address the containers to the... |
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Definition
| office that has to take action to it |
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Term
| air force units at what level must document their orgainization, function, and activities and preserve their records by implementing effective lifecycle managment procedures within their areas of responsibility? |
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Definition
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Term
| which of the following is not an example of an air force record |
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Definition
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Term
| what type of record is created when the ang is creating the records and the federal emergency management agency gets involved and federal dollars are put towards the emergency? |
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Definition
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Term
| once they are assigned, active duty personnel whose duties include filing, maintaining, and disposing of official records must be trained within |
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Definition
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Term
| who appoints a records custodian? |
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Definition
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Term
| who should know and implement the records maintenance, use, and disposition policies and procedures for records maintained? |
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Definition
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Term
| by filling out summary information for documents you create, your final records will be |
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Definition
| easier to manage and retrieve |
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Term
| how does the afrims ensure standardization and accuracy of every records series? |
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Definition
| ensuring offices air force wide use the same dispostion instructions for records |
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Term
| what type of labels does afrims print? |
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Definition
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Term
| the afrims generates a file disposition control label for |
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Definition
| each item in the file plan |
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Term
| how many disposition authorities are allowed per records series |
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Definition
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Term
| what identifies file records and provides the cutoff for the records? |
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Definition
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Term
| where are labels placed on the file folders |
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Definition
| placement is based on the needs of the office and is consistent |
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Term
| what information does not appear on a subdivision label |
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Definition
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Term
| what is reviewed when files expand to more than one drawer or files are filed in other locations to determine the inclusive series numbers to be placed on the drawer label |
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Definition
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Term
| what should you remove from a document prior to filing |
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Definition
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Term
| why is the file plan filed as the first item in a filing system |
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Definition
| it's the table of contents |
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Term
| what gives the reader a reference trail to follow when a document is located somewhere else? |
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Definition
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Term
| when using additional copies of a record for cross referencing, how is the cross reference location identified? |
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Definition
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Term
| cross referencing proveds a more reliable files service as long as |
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Definition
| all records are given a cross reference location |
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Term
| what determination must be made before a record can be loaned to an authorized person? |
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Definition
| period of time the record is needed |
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Term
| what is disposition when dealing with af records |
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Definition
| actions taken with inactive records |
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Term
| what is dispostion based when dealing with af records |
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Definition
| retention period or specific action |
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Term
| how does the records dispostion program play a key role in the management of af records? |
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Definition
| enduring value for temporary records? |
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Term
| how are long term paper records 10 or older handled? |
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Definition
| retired to authorized federal records centers? |
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Term
| who is authorized to approve the permanent retention of records? |
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Definition
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Term
| when units change status but do not change function or mission, files are |
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Definition
| continued and cut off the same way and at the same time as if nothing changed |
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Term
| the emergency disposal of records, without regard to tables rules, is applied when the records |
|
Definition
| are a menace to health, life or property |
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Term
| what is the first part of the plan when developing a vital records plan |
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Definition
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Term
| each of the following is a description of files cutoff except |
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Definition
| physically stopping adding records to a series |
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Term
| which of the following is not a cutoff period? |
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Definition
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Term
| at least how many years remaining retention must records have to be shipped to a federal records center? |
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Definition
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Term
what type of records does the sf 135, records transmittal, and receipt, identify?
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Definition
| retirement to a federal records center or staging center only |
|
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Term
| what type of records does teh staging area store? |
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Definition
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Term
| who approves a waiver to keep small valumes of 2-8 year retention records in the current files area? |
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Definition
base records manager
[brm] |
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Term
| what does the staging area review to determine what records are eligible for disposal and when? |
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Definition
| disposition control label, before the end of each caledar or fiscal year |
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Term
| which of the following is an objective for determining retention? |
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Definition
| how many records designated as "temporary" are of real enduring value. |
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Term
| the dod's policy on providing information on its activities in an open manner to the general public is to provide |
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Definition
| maximum ammount of accurate and timely info concerning its activities |
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Term
| who is responsible for preparing and coordinating on all proposed replies to a foia requestor? |
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Definition
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Term
| who is the focal point for all the foia portion of the installation web site? |
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Definition
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|
Term
| who finds and provides the requested records and helps to determine whether to release the records? |
|
Definition
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Term
| who acts as the declassification authority when such action is appropriate and coordinates the release or denial of records? |
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Definition
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Term
| foia requests categorized as simple involve records that are... |
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Definition
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Term
| who does a requestor submit an appeal to, when a foia office withholds a record from release because they determined the record is exempt under one or more of the exemptions? |
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Definition
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|
Term
| an official system of records must be |
|
Definition
| controlled by a department of defense directive |
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Term
| who is the focal point in a functional area for general pa questions |
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Definition
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|
Term
| what type of request allows other af directives to give individuals access to pa records? |
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Definition
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Term
| to avoid conflicts or discrepancies, the best possible source for collecting personal data is |
|
Definition
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Term
| when working with pa info, if more protection is needed for a system of records, be sure to balance the |
|
Definition
| additional protection measures against risk and cost |
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Term
| what is used to determine the disposal of pa records |
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Definition
| records retention schedule |
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Term
| which element of a pa statement shows the reason you are collecting the info |
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Definition
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|
Term
| what type of information should be considered and protected as fouo? |
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Definition
| information that may be witheld becuase disclosure would cause a forseeable harm to an interest protected by the foia |
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Term
| what actions are appropriate when unauthorized disclosure for fouo records occur? |
|
Definition
| appropriate administrative actions to fix the cuase, disciplinary actions as needed and notify the originating organization |
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Term
| which of these processes is not a steop in the publishing process of electronic products? |
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Definition
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|
Term
| who is authorized to serve as the point of contact for, provide coordination on, certify, and/or approve official af pubs and forms |
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Definition
| only civilian employees or military members of the af |
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Term
| a special review of a publication or form is conducted when the: |
|
Definition
| opr decides a pub needs to be changed after its two year review |
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Term
| when should you establish a formal paper version requirement for pubs? |
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Definition
| mission related need/access to an official electronic source of pubs |
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Term
| administrative changes to publications do not affect subject matter |
|
Definition
| content, authority, purpose and application |
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Term
| up to what ammount is the fine that may be imposed for maintaining a pa record system that has not been published in the fed. register or for making an unauthorized disclosure? |
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Definition
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Term
| to reduce costly, ineffective, and redundant information collections and reporting requirements is the information collection and reports management programs |
|
Definition
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|
Term
| what is the management tool used to monitor and control internal reporting requirements |
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Definition
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