Term
| What does the Air Force use to determine how many chaplains and chaplain assistants are required to perform the workload associated with chapel operations? |
|
Definition
|
|
Term
| What are the two types of manpower requirements? |
|
Definition
|
|
Term
| What listing reflects all positions authorized within a unit and the personnel currently assigned to those positions? |
|
Definition
| Unit Personnel Management Roster (UPMR). |
|
|
Term
| What is a personnel resource assigned to and utilized by active duty units when planning for mobility or deployment needs? |
|
Definition
| An Individual Mobilization Augmentee (IMA). |
|
|
Term
| What identifies resources by fiscal year, program element, and appropriation to be used to fund the IMA requirement? |
|
Definition
|
|
Term
| Who serves as the focal point/liaison for all Category B IMA chaplains and chaplain assistants assigned world-wide? |
|
Definition
|
|
Term
| As their supervisor what are you responsible for maintaining either electronic or hard copy for each IMA? |
|
Definition
|
|
Term
| What form is utilized when a member is assigned to a unit, but attached to a different unit for training? |
|
Definition
| ARPC Form 22, Individual Reserve Unit of Attachment Agreement |
|
|
Term
| When must IMA members have their annual tour orders approved in (AROWS-R) for the fiscal year? |
|
Definition
|
|
Term
| What section of the participation folder are fitness test results in? |
|
Definition
| Section IV–Readiness Indicators |
|
|
Term
| What is the first thing you will prepare when you get together with the attached IMAs prior to the beginning of the fiscal year? |
|
Definition
|
|
Term
| What should you take into account while you are preparing the IMA’s training schedule? |
|
Definition
| Known exercises and inspections |
|
|
Term
| When must the IMA and active duty supervisor finalize the training plan for and IMA’s duty beginning the following fiscal year? |
|
Definition
|
|
Term
| What are the three levels your MPA request must go through to be approved? |
|
Definition
| Base level, MAJCOM level, and HQ AFRC/HC level |
|
|
Term
| What is the first thing AFRC checks once the MPA request is approved? |
|
Definition
| To make sure the reservist being sent will not exceed the 139 day MPA limits |
|
|
Term
| What are you directed to begin once you’re notified the MPA request is approved? |
|
Definition
|
|
Term
| What does the Air Force use to determine how many chaplains and chaplain assistants are required to perform the workload associated with chapel operations? |
|
Definition
|
|
Term
| What listing reflects all funded and unfunded position authorizations? |
|
Definition
| Unit Manpower Document (UMD) |
|
|
Term
| What listing reflects all positions authorized within a unit and the personnel currently assigned to those positions? |
|
Definition
| Unit Personnel Managment Roster (UPMR) |
|
|
Term
| As an Individual Mobilization Augmentee (IMA) supervisor, what are you responsible for maintaining either electronic or hard copy of? |
|
Definition
|
|
Term
| What section of an Individual Mobilization Augmentee’s (IMA) participation folder contains the fitness test results? |
|
Definition
|
|
Term
| Prior to the beginning of the fiscal year, what is the first thing you and attached Individual Mobilization Augmentees (IMA) will complete? |
|
Definition
|
|
Term
| What should you take into account when preparing an Individual Mobilization Augmentee’s (IMA) training schedule? |
|
Definition
| Known exercises and inspections |
|
|
Term
| When must the Individual Mobilization Augmentee (IMA) and active duty supervisor finalize the IMA’s training plan for a duty beginning the following fiscal year? |
|
Definition
|
|
Term
| What are the three levels a Military Personnel Appropriation (MPA) request must go through in order to be approved? |
|
Definition
| Base, Major Command, and HQ AFRC/HC |
|
|
Term
| What are you directed to begin once you’re notified the Military Personnel Appropriation (MPA) request is approved? |
|
Definition
|
|
Term
| Performance agreements essential to the effective utilization of what kind of resource personnel? |
|
Definition
|
|
Term
| For a volunteer, what is used in clarifying what needs to be accomplished and the rules under which they must operate? |
|
Definition
|
|
Term
| What kind of volunteers are performance agreements meant to be written for? |
|
Definition
| Those in key positions that have more access to chapel facilities and equipment |
|
|
Term
| Who establishes a requirement for a position and determines that it must be filled by a non-paid volunteer? |
|
Definition
|
|
Term
| What happens after a performance agreement is prepared and reviewed? |
|
Definition
| Signed by the wing chaplain and the resource person |
|
|
Term
| How often must each performance agreement be reviewed? |
|
Definition
|
|
Term
| Before a non-chaplain worship leader can conduct a chapel worship service, what must they provide? |
|
Definition
| Letters of certification from a religious organization recognized by the Armed Forces Chaplains Board |
|
|
Term
| Who ensures a performance agreement is prepared when someone other than a chaplain is authorized to conduct worship? |
|
Definition
|
|
Term
| What will you still need to do when a worship service is conducted by a qualified and capable non-chaplain worship leader? |
|
Definition
|
|
Term
| What individuals are required to have background checks and/or investigations? |
|
Definition
| They are required for all individuals involved in child care services who have regular contact with children less than 18 years of age |
|
|
Term
| All United States (US) contractors, paid with appropriated or Chapel Tithes and Offerings Funds (CTOF) must complete what kind of background checks? |
|
Definition
| A National Agency Check with Inquiry (NACI) and Installation Records Check (IRC). |
|
|
Term
| Name the two distinct categories of volunteers in a chapel program. |
|
Definition
| Specified volunteers and all other volunteers |
|
|
Term
| Define a specified volunteer. |
|
Definition
| Specified volunteer positions are defined as those volunteers whose contact with youth is extensive, frequent, and over time; to include, but not limited to, one-on-one interaction, extended travel, and/or overnight activities |
|
|
Term
| When may active duty military members and US civilian employees serve as line-of-sight supervisors for contractors and all volunteers? |
|
Definition
| When they have completed a favorable IRC and have a favorably completed NACI |
|
|
Term
| When must all contracts and SOWs include a requirement for background investigations? |
|
Definition
| If the position requires any contact with children under the age of 18 |
|
|
Term
| Where should you refer to when initiating a NACI? |
|
Definition
| AFI 31–501, Personnel Security Program Management |
|
|
Term
| What period of time should an IRC cover and what agencies must be consulted? |
|
Definition
| The most recent two year period and should include, at a minimum, Security Forces local files check, Drug and Alcohol Program, Family Housing, Medical Treatment Facility for Family Advocacy Program to include mental health records, and any other record checks as appropriate to the extent permitted by law. |
|
|
Term
| What happens if the IRC has derogatory or unfavorable information? |
|
Definition
| The wing or installation chaplain, in consultation with senior faith group chaplains, will review the circumstances of the negative IRC and document the decision to dismiss or retain the individual. An IRC with negative findings prevents the individual from working near or with children until the written decision is made on the individual |
|
|
Term
| What happens if the NACI has unfavorable information? |
|
Definition
| Any negative NACI will result in immediate termination of contract or volunteering |
|
|
Term
| What should a strong volunteer system consist of? |
|
Definition
| Effective recruiting, organizing, training, and recognition |
|
|
Term
| What do you need in order to have an effective volunteer program? |
|
Definition
| A great vision and a solid system |
|
|
Term
| What will make the volunteers want to perform better because they will have a stake in the activity or the outcome? |
|
Definition
|
|
Term
| What should you do for volunteers? |
|
Definition
| You should make yourself accessible to the volunteers and let them know you support them |
|
|
Term
| What is it important to do for volunteers in conjunction with assigning levels of responsibility? |
|
Definition
|
|
Term
| What should you do if a volunteer’s performance is having a negative impact on the chapel program? |
|
Definition
| Review a volunteer’s performance |
|
|
Term
| When dealing with government funds, what should volunteers be briefed on? |
|
Definition
| The proper procedures of requesting and handling funds |
|
|
Term
| What process steps should you follow to ensure you are advising volunteers properly? |
|
Definition
| Observe them performing the tasks and note areas of concern and any outstanding areas |
|
|
Term
| What should you do after you observe the volunteers performing tasks? |
|
Definition
| Analyze your notes and make sure you evaluate their overall performance |
|
|
Term
| What is a constant cycle when it comes to volunteers at the chapel and it is a very important element to ensure the needs of everyone involved are met? |
|
Definition
|
|
Term
| Performance agreements are essential to the effective utilization of what kind of personnel resources? |
|
Definition
|
|
Term
| Performance agreements are normally written for what types of volunteers? |
|
Definition
| Those in key positions that have more access to chapel facilites and equipment |
|
|
Term
| Who has to establish a chapel position requirement and determine that it must be filled by a non-paid volunteer? |
|
Definition
|
|
Term
| What must happen after a volunteer’s performance agreement is prepared and reviewed? |
|
Definition
| It must be signed by the wing chaplain and the resource person |
|
|
Term
| Who ensures a performance agreement is prepared when someone other than a chaplain is authorized to conduct worship? |
|
Definition
|
|
Term
| What will you still need to do when a worship service is conducted by a qualified and capable non-chaplain worship leader? |
|
Definition
|
|
Term
| Background checks and investigations are required for all individuals involved in childcare services with regular contact with children of what age group? |
|
Definition
| Less than 18 years of age |
|
|
Term
| As a minimum, the Installation Records Check (IRC) must cover the most recent |
|
Definition
|
|
Term
| What should a strong volunteer system consist of? |
|
Definition
| Effective recruiting, organizing, training, and recognizing volunteer program |
|
|
Term
| What do you have to have in order to have an effective volunteer program? |
|
Definition
| Great vison and a solid volunteer system |
|
|
Term
| What will make the volunteers want to perform better because they will have a stake in the activity or the outcome? |
|
Definition
|
|
Term
| What should you do after you have empowered the chapel volunteers? |
|
Definition
| Make yourself accessible to the volunteers and let them know you support them |
|
|
Term
| To properly advise volunteers on their task performance, what is the first thing you should do? |
|
Definition
| Provide feedback on their job performance |
|
|
Term
| What is a constant cycle when it comes to volunteers at the chapel and it is a very important element to ensure the needs of everyone involved are met? |
|
Definition
|
|
Term
| For what period of time do funds remain available to pay debts created during a fiscal year? |
|
Definition
| The next two fiscal years |
|
|
Term
|
Definition
| Financial transactions entered into by the Air Force that create debts or liabilities for the payment of money |
|
|
Term
|
Definition
| A form of obligation representing goods and services that have been received for which funds have been obligated |
|
|
Term
| Budgeting provides a means for coordinating activities toward what common goal? |
|
Definition
|
|
Term
| What are operating costs? |
|
Definition
| The recurring day-to-day costs that keep an organization functioning |
|
|
Term
| When planning financial activities, how do you state fund requirements? |
|
Definition
| In support of the assigned mission |
|
|
Term
| How does the Air Force financial process assign responsibility for financial planning? |
|
Definition
| By following organizational lines of responsibility from HQ USAF to the lowest fund-using activity |
|
|
Term
| What is your first step when developing a FINPLAN? |
|
Definition
| Consider the projected plans and activities of your organization to determine what goods and services will be required |
|
|
Term
| What is the second step when developing a FINPLAN? |
|
Definition
| Find out what those goods and services will cost |
|
|
Term
| What is the second step in formulating an appropriated fund budget? |
|
Definition
|
|
Term
| How can you find the total amount needed in a year for the musician or auxiliary chaplain services? |
|
Definition
| Multiply the estimated number of times the service will be performed by the amount of money paid per service. |
|
|
Term
| What is the primary purpose in preparing the operating budget? |
|
Definition
| To tell higher headquarters not only how much money you need to carry out your mission but also what you need it for |
|
|
Term
| What unfunded priority are items that are needed for the mission, but the chapel can only bear without them for a short period of time? |
|
Definition
| Priority 2: Mission Essential. |
|
|
Term
| What is the purpose of the narrative justification? |
|
Definition
| To portray the mission requirements that the requested funds will support |
|
|
Term
| What is the next step once you identify your fund requirements? |
|
Definition
| To provide narrative justification |
|
|
Term
| What is the last step in your narrative justification? |
|
Definition
| To include well-written impact statements |
|
|
Term
| What is the source of the bulk of fallout funds? |
|
Definition
| Supplemental appropriations; passed by Congress to cover military and civilian pay increases, utility cost increases, and the like which were not projected in the originally approved budget |
|
|
Term
| What system does the Air Force use for standard base level accounting for most appropriated funds? |
|
Definition
| The General Accounting Finance System (GAFS). |
|
|
Term
| What system is a 21st century resource management tool providing in-depth, timely data in direct support to military operations? |
|
Definition
| The Commander’s Resource Integration System (CRIS). |
|
|
Term
| What is the first step you take when using WAWF? |
|
Definition
| Review the receiving report |
|
|
Term
| To ensure prompt presentation of the required data to the payment office, what is your final step in WAWF? |
|
Definition
| To digitally sign the information. |
|
|
Term
| What budget exercise is used to determine the status of your current funds and your funding shortfalls? |
|
Definition
| The Budget Execution Review (BER) |
|
|
Term
| What does the results of a BER allow each Wing and its MAJCOM to determine? |
|
Definition
| The financial health of each wing and its MAJCOM. |
|
|
Term
| What are financial transactions that create debts or liabilities for the payment of money? |
|
Definition
|
|
Term
| What happens after you receive an item for which you had already obligated funds? |
|
Definition
| The obligation becomes an expense |
|
|
Term
| Budgeting provides a means for coordinating activities toward what common goal? |
|
Definition
|
|
Term
| What are the recurring day-to-day costs that keep an organization functioning? |
|
Definition
|
|
Term
| You state fund requirements in support of what kind of mission? |
|
Definition
|
|
Term
| What step in developing a financial plan (FINPLAN) do you consider the projected plans and activities of your organization to determine what goods and services will be required? |
|
Definition
|
|
Term
| What are you determining in the second step of formulating an appropriated fund budget? |
|
Definition
|
|
Term
| To find the total funds needed in a year for the musician or auxiliary chaplain services, what do you multiply the estimated number of times the services will be performed by? |
|
Definition
| The amount of money paid per service |
|
|
Term
| When requesting funding, what is the last step in your narrative justification? |
|
Definition
|
|
Term
| What system does the Air Force use for standard base level accounting for most appropriated funds? |
|
Definition
| General Accounting Finance System (GFAS) |
|
|
Term
| What system is a 21st century resource management tool providing in-depth, timely financial data in direct support to military operations? |
|
Definition
| Commander’s Resource Integration System (CRIS) |
|
|
Term
| To ensure prompt presentation of the required data to the payment office, what is the final step in Wide Area Work Flow (WAWF)? |
|
Definition
| Digitally sign the information |
|
|
Term
| What budget exercise is used to determine the status of your current funds and your funding shortfalls? |
|
Definition
| Budget Execution Review (BER) |
|
|
Term
| What allows each Wing and its major command (MAJCOM) to determine its financial health? |
|
Definition
| Budget Execution Review (BER) |
|
|
Term
| How often should wing chaplains ensure chaplains, chaplain assistants, government employees, contractors, and volunteers are trained on CTOF processes? |
|
Definition
|
|
Term
| At what dollar amount is a purchase required to have approval from the wing chaplain? |
|
Definition
|
|
Term
| What is used by the superintendent/NCOIC, Chapel Operations to conduct monthly assessments of CTOF operations? |
|
Definition
|
|
Term
| Who provides the day-to-day management of the CTOF? |
|
Definition
|
|
Term
| What are the expense accounts directly tied to? |
|
Definition
|
|
Term
| For what causes can the wing/installation chaplain approve a one-time donation from the CTOF to support? |
|
Definition
| Emergency or humanitarian |
|
|
Term
| Who approves the use of CTOF to pay honoraria or speaking fees for chapel-sponsored events in the dollar range of $1,001–$3000? |
|
Definition
|
|
Term
| Within how many days of the deposit must the account manager submit deposit slip to the CCAC? |
|
Definition
|
|
Term
| What allows the account manager to specify the type of income, the worship service or organization, the time of the service, how much money was deposited, and when the deposit took place? |
|
Definition
| The AF Form 4359, Chapel Tithes and Offerings Fund (CTOF) Deposit Reconciliation Report |
|
|
Term
| What must be filled out and approved prior to goods being ordered or service provided? |
|
Definition
|
|
Term
| What can be very helpful for recurring purchase requests and for project officers that manage multiple programs at the chapel? |
|
Definition
| Electronic Fund Transfers (EFT). |
|
|
Term
| Other than the normal required signatures, what signature authorizing purchase request amounts over $1000 does the CCAC specifically look for when they process a purchase request? |
|
Definition
|
|
Term
| By what date must the program plan/budget be submitted to CCAC? |
|
Definition
|
|
Term
| What does the last set of numbers in the account code structure represent? |
|
Definition
| The program you are going to use the funds for |
|
|
Term
| What codes identify what type of income was deposited? |
|
Definition
|
|
Term
| Where does the denomination’s portion of the budget get approved at before it’s taken to the CFWG for final approval? |
|
Definition
|
|
Term
| What must you have first in order to have a General Account? |
|
Definition
| A percentage of funding from the Protestant/Catholic income |
|
|
Term
| What are the four separate categories that the CTOF income is broken into? |
|
Definition
| Regular, Designated, Organizational, and Other |
|
|
Term
| Whose responsibility is it to log all CTOF GPC transactions on AF Form 4358, CTOF Purchase Card Transaction Log? |
|
Definition
|
|
Term
| By what day of the month must the cardholder forward supporting documents to the CTOF account manager? |
|
Definition
|
|
Term
| Who is the primary CTOF GPC program liaison with the bank? |
|
Definition
| The agency program coordinator. |
|
|
Term
| Who approves CTOF GPC purchases over $3,000? |
|
Definition
| The agency program coordinator |
|
|
Term
| Whose responsibilities to the GPC program are to process and make payments for each chapel’s CTOF credit card master account? |
|
Definition
| The Chaplain Corps Accounting Center (CCAC). |
|
|
Term
| Who conducts monthly assessments using AF Form 4409, Chapel Tithes and Offerings Fund (CTOF) Self-Assessment Checklist? |
|
Definition
|
|
Term
| What does the NCOIC do after completing the assessment stating it has been completed, month/year of the records assessed, and instructions for corrective actions given to the Account Manager? |
|
Definition
|
|
Term
| What is the last step in performing the monthly CTOF assessment? |
|
Definition
| Files the AF Form 4409 in the CTOF continuity binder |
|
|
Term
| What kind of access does an account manager have when accessing reports from CCAC? |
|
Definition
|
|
Term
| What is the first thing account managers should do when analyzing income statements? |
|
Definition
| Makes sure the income reports match exactly what was scanned and sent to the CCAC |
|
|
Term
| What report shows how much money is budgeted, what has been spent, and how much money is still available? |
|
Definition
| The Year to Date Budget Variance by Faith Report |
|
|
Term
| How many people must count each offering? |
|
Definition
|
|
Term
| When annotating a AF Form 4410, Chapel Tithes and Offerings Fund (CTOF) Offering/Donation certificate, what is the counters’ last step? |
|
Definition
| Print and sign their names |
|
|
Term
| What must the counters do to the checks before the offering is sealed? |
|
Definition
|
|
Term
| What is used by counters to ensure no steps in the offering counting process were forgotten? |
|
Definition
| A bullet paper with counting procedures |
|
|
Term
| Who should you check with to determine the dollar amount in which escorts are required when transporting offerings? |
|
Definition
|
|
Term
| How often does the CFWG meet to review chapel program plans/budgets, funding and execution, and recommends any adjustments as needed? |
|
Definition
|
|
Term
| Where are the CFWG meeting minutes filed? |
|
Definition
| In the CTOF continuity binder |
|
|
Term
| As the NCOIC, what should you have at the CFWG meeting to address any specific concerns? |
|
Definition
| Current copies of all fund reports |
|
|
Term
| What is the first thing you should do when receiving fixed assets to ensure they are properly controlled? |
|
Definition
| Physically number and/or engrave all CTOF fixed assets |
|
|
Term
| What should you do with the new inventory list once you’ve added the fixed assets to it? |
|
Definition
| File it in the CTOF continuity binder |
|
|
Term
| When do you perform the annual inventory of fixed assets to certify all assets are accounted for? |
|
Definition
|
|
Term
| What do you submit to CCAC annually in October? |
|
Definition
| A fixed asset change memo |
|
|
Term
| What form is used by the Superintendent/ Noncommissioned Officer in Charge (NCOIC), Chapel Operations to conduct monthly assessments of Chapel Tithes and Offerings Fund (CTOF) operations? |
|
Definition
| AF Form 4409, CTOF NCOIC Self-Assessment Checklist |
|
|
Term
| Who provides the day-to-day management of the Chapel Tithes and Offerings Fund (CTOF)? |
|
Definition
|
|
Term
| What are the chapel expense accounts directly tied to? |
|
Definition
|
|
Term
| For what causes can the wing/installation chaplain approve a one-time donation from the Chapel Tithes and Offerings Fund (CTOF) to support? |
|
Definition
|
|
Term
| Who approves the use of Chapel Tithes and Offerings Fund (CTOF) to pay honoraria or speaking fees for chapel-sponsored events in the dollar range of $1,001–$3000? |
|
Definition
|
|
Term
| Within how many days of the deposit, must the Account Manager submit deposit slip to the Chaplain Corps Accounting Center (CCAC)? |
|
Definition
|
|
Term
| What allows the account manager to specify the type of income, the worship service or organization, the time of the service, how much money was deposited, and when the deposit took place? |
|
Definition
| AF Form 4359, CTOF(Chapel Tithes and Offerings Fund) Deposit Reconciliation Report |
|
|
Term
| What can be very helpful for recurring purchase requests and for project officers that manage multiple programs at the chapel? |
|
Definition
| Electronic Fund Transfer (EFT) |
|
|
Term
| Other than the wing chaplain’s, what signature authorizing a purchase request over $1,000 does the Chaplain Corps Accounting Center (CCAC) specifically look for when they process the purchase request? |
|
Definition
|
|
Term
| Where does a denomination’s portion of the budget get approved at before going to the Chapel Financial Working Group (CFWG) for final approval? |
|
Definition
|
|
Term
| What must you have first in order to have a General Account? |
|
Definition
| Percentage of funding from the Protestant/Catholic income |
|
|
Term
| What four separate categories are the Chapel Tithes and Offerings Fund (CTOF) income broken into? |
|
Definition
| Regular, Designated, Organizational, and Other |
|
|
Term
| By what day of the month must the cardholder forward supporting documents to the Chapel Tithes and Offerings Fund (CTOF) account manager? |
|
Definition
|
|
Term
| Who approves Chapel Tithes and Offerings Fund (CTOF) Government Purchase Card (GPC) purchases over $3000? |
|
Definition
| Agency program coordinator |
|
|
Term
| Who conducts monthly assessments using AF Form 4409, Chapel Tithes and Offerings Fund (CTOF) self-assessment checklist? |
|
Definition
| Noncommissioned Officer in Charge (NCOIC), Chapel Operations |
|
|
Term
| What does the Noncommissioned Officer in Charge (NCOIC) do after completing the assessment stating it has been completed, month/year of the records assessed, and instructions for corrective actions given to the account manager? |
|
Definition
|
|
Term
| What is the last step in performing the monthly Chapel Tithes and Offerings Fund (CTOF) assessment? |
|
Definition
| File the AF Form 4409 in the CTOF continuity binder |
|
|
Term
| What is the first thing account managers should do when analyzing income statements? |
|
Definition
| Make sure the income reports match exactly what was scanned and sent to the Chaplain Corps Accounting Center (CCAC) |
|
|
Term
| How many people must count each offering? |
|
Definition
|
|
Term
| When annotating a AF Form, 4410, Chapel Tithes and Offerings Fund (CTOF) Offering/Donation Certificate, what is the counters’ final step? |
|
Definition
| Print and sign their names |
|
|
Term
| What must the counters do to checks before the offering is sealed? |
|
Definition
|
|
Term
| Who should you check with to determine the dollar amount in which escorts are required when transporting offerings? |
|
Definition
|
|
Term
| How often does the Chapel Financial Working Group (CFWG) meet to review chapel program plans/budgets, funding and execution, and recommend any needed adjustments? |
|
Definition
|
|
Term
| Where are the Chapel Financial Working Group (CFWG) meeting minutes filed? |
|
Definition
| Chapel Tithes and Offerings Fund (CTOF) Continuity Binder |
|
|
Term
| What should you do with a new inventory list once you’ve added the fixed assets to it? |
|
Definition
| File in the Chapel Tithes and Offerings Fund (CTOF) continuity binder |
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Term
| When do you perform the annual inventory of fixed assets to certify all assets are accounted for? |
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Definition
|
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Term
| What are the two types of funding sources you will work with when dealing with government contracts for the chapel? |
|
Definition
| Appropriated funds and non-appropriated funds |
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Term
| The use of what type of funds is mandatory for funding all direct mission requirements? |
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Definition
|
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Term
| The use of what type of funds is authorized for funding indirect mission requirements only? |
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Definition
|
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Term
| Additional music directors or musicians for religious services, activity coordinators, and CTOF account managers are all examples of what type of mission contract requirements? |
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Definition
|
|
Term
| What must you not include in the SOW? |
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Definition
|
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Term
| Who has to approve paying for a contract after you have verified funding is available? |
|
Definition
| The Chapel Financial Working Group |
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Term
| After the legal office has reviewed and approved the SOW, what can you begin doing? |
|
Definition
| Advertisement for the contract |
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Term
| Who does ethics in contracting preserve the integrity of the working relationship between? |
|
Definition
| The contractor and the federal employee |
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Term
| What does the business relationship with contractors prohibit the government from providing individual contract personnel? |
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Definition
|
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Term
| How can the government acknowledge an individual contractor’s outstanding performance? |
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Definition
|
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Term
| What must you determine about the proposed position in the first step of preparing CTOF contracts? |
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Definition
| Is the position appropriate. |
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Term
| Who must appoint, in writing, a primary and alternate CTOF contracting officer after determination is made that the position is appropriate? |
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Definition
|
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Term
| At a minimum, how long must the CTOF contracting officer advertise the position in the local media? |
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Definition
|
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Term
| What step is the most crucial prior to obtaining signatures on any CTOF contract and what does it consist of? |
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Definition
| Fifth step and it consists of submitting the contract package to the base legal office for final review of the whole package to ensure procedural and legal sufficiency |
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Term
| A support agreement documents what kind of recurring day-to-day support? |
|
Definition
|
|
Term
| What kind of agreements are between Air Force and Air Force organizations? |
|
Definition
|
|
Term
| At a minimum, how often are support agreements reviewed in their entirety? |
|
Definition
|
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Term
| At a minimum, how many days prior to the required review date will the supplier initiate the review? |
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Definition
|
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Term
| Who is the single point of contact to represent the functional area in all aspects of support agreement preparation, coordination, and manpower? |
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Definition
| The functional area agreement coordinator (FAAC). |
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Term
| Who is an activity (usually the host) which provides base support to one or more receiving activities? |
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Definition
|
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Term
| Who is an activity (usually the tenet) which receives base support from a supplier activity? |
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Definition
|
|
Term
| What kind of support is each MOA used to document? |
|
Definition
|
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Term
| Who is responsible at each DOD level for preparing and administering support agreements and related MOAs? |
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Definition
| The Support Agreement Manager (SAM). |
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Term
| The use of what type of funds is authorized for funding indirect mission requirements only? |
|
Definition
| Chapel Tithes and Offerings Fund (CTOF) |
|
|
Term
| Additional music directors or musicians for religious services, activity coordinators, and Chapel Tithes and Offerings Fund (CTOF) account managers are all examples of what type of mission contract requirements? |
|
Definition
|
|
Term
| What should not be included in the Statement of Work (SOW)? |
|
Definition
|
|
Term
| After the legal office has reviewed and approved the Statement of Work (SOW), what can you begin doing? |
|
Definition
|
|
Term
| Who does ethics in contracting preserve the integrity of the working relationship between? |
|
Definition
| Contractors and federal employees |
|
|
Term
| What does the business relationship with contractors prohibit the government from providing individual contract personnel? |
|
Definition
|
|
Term
| Who must appoint, in writing, a primary and alternate Chapel Tithes and Offerings Fund (CTOF) Contracting Officer after determination is made that the position is appropriate? |
|
Definition
|
|
Term
| At a minimum, how long must the Chapel Tithes and Offerings Fund (CTOF) contracting officer advertise any contract positions in the local media? |
|
Definition
|
|
Term
| What step is the most crucial prior to obtaining signatures on any Chapel Tithes and Offerings Fund (CTOF) contract? |
|
Definition
| Submit it to the base legal office |
|
|
Term
| A support agreement documents what kind of recurring day-to-day support? |
|
Definition
|
|
Term
| As a minimum, how often are support agreements reviewed in their entirety? |
|
Definition
|
|
Term
| At least how many days prior to the required review date will the supplier initiate the review of a support agreement if no significant changes are envisioned? |
|
Definition
|
|
Term
| Who is the single point of contact to represent the functional area in all aspects of support agreement preparation, coordination, and manpower? |
|
Definition
| Functional area agreement coordinator |
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Term
| When should the facility calendar be audited and updated to ensure up-to-date information is available? |
|
Definition
|
|
Term
| What is the first step a person should take to reserve a chapel facility? |
|
Definition
| Filling out a facility request form |
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|
Term
| What should you do after the request is approved and you enter it into your facility schedule? |
|
Definition
| Inform the POC their request is approved |
|
|
Term
| What two types of customers does a chapel have? |
|
Definition
|
|
Term
| What activities have priority over all other requests? |
|
Definition
|
|
Term
| What is the first thing you need to check for when a facility request is turned in for an activity? |
|
Definition
| What the facility request is actually for |
|
|
Term
| When it’s time for a customer to use the facility what must they do first before receiving any keys or equipment they will need to use or borrow? |
|
Definition
| Sign an AF IMT 1297, Temporary Issue Receipt |
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|
Term
| How many steps are there in the managers’ internal control process? |
|
Definition
|
|
Term
| What have you developed when you maintain a written log of the organization’s inventory of assessable units? |
|
Definition
| A management control plan |
|
|
Term
| What must you conduct before you can take corrective actions? |
|
Definition
|
|
Term
| What must you prepare once you correct deficiencies in internal controls with corrective action plans? |
|
Definition
|
|
Term
| What is the initial step in suspense management called when you receive and initiate taskers? |
|
Definition
|
|
Term
| What is the name of the POC that is assigned and responsible for responding to a tasker? |
|
Definition
|
|
Term
| What part of suspense management process are you doing when you find out what the response status is at different intervals of the process especially when the suspense date is drawing near? |
|
Definition
|
|
Term
| What is the last step in the suspense management process that entails saving the completed copy of the tasker as a permanent record? |
|
Definition
|
|
Term
| What are you doing when in decision making you list all possible solutions? |
|
Definition
|
|
Term
| What kind of assessment does the self-inspection program provide the commander with of unit health and complements external inspections? |
|
Definition
|
|
Term
| What are locally developed that units use to conduct their self-inspection? |
|
Definition
|
|
Term
| Who is appointed in writing by the wing chaplain to conduct the self-inspection for the chapel and then reports to the wing self-inspection program monitor? |
|
Definition
| The unit compliance monitor. |
|
|
Term
| What is the purpose of an OI? |
|
Definition
| It shows how that directive is implemented at your installation |
|
|
Term
| What format do OIs follow? |
|
Definition
| The same format as departmental-level publications |
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|
Term
| What five questions should you answer in the OIs purpose statement? |
|
Definition
| Who, what, when, where and why |
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|
Term
| What are the advantages of using an OI? |
|
Definition
| OIs are one of the most effective and economical ways to state policies and procedures that affect an organization. Keeping your local policy in an OI format ensures that the material is reviewed periodically for essentiality, currency, and accuracy. The OI format is extremely easy to change, revise, supplement, or rescind |
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|
Term
| What happens to an OI when the person who signed it leaves? |
|
Definition
| The OIs remain in effect even if the person who signed the OI has moved on |
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|
Term
| What do you accomplish by having a detailed position description? |
|
Definition
| It lets people under your supervision have an accurate idea of what they are responsible for in their day-to-day jobs |
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|
Term
| For whom at the chapel should you develop position descriptions? |
|
Definition
| For all military personnel assigned to the chapel |
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|
Term
| How should you start your position descriptions? |
|
Definition
| By listing the name of the position |
|
|
Term
| What items should you normally include after the position title? |
|
Definition
| Besides name of the position, you should include the name and rank of the individual, their supervisor’s name and rank, position number, AFSC, and authorized and assigned grades |
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|
Term
| What sections should you list in your position description? |
|
Definition
| Key Duties, Tasks and Responsibilities, Specific Responsibilities, and an Additional Duties Section |
|
|
Term
| What is the last section of a position description which captures additional tasks or areas of responsibility assigned to an individual? |
|
Definition
| The additional duty section |
|
|
Term
| Why is it important to make sure the position description is thorough? |
|
Definition
| So each individual understands his or her responsibilities |
|
|
Term
| Why is job rotation important? |
|
Definition
| Ensures that your staff experiences all of the areas that go into running a chapel |
|
|
Term
| What is a good tool to use as you begin your coordination process for a visitor? |
|
Definition
|
|
Term
| Why might you need the Social Security Number of a distinguished visitor? |
|
Definition
| It is often needed to make lodging arrangements |
|
|
Term
| What is the first place you should contact when you have a DV coming? |
|
Definition
|
|
Term
| Who do you coordinate with if your DV needs access to a U-drive vehicle during their visit? |
|
Definition
|
|
Term
| Who are the only ones designated to deal with the local community on any matters relating to publicity? |
|
Definition
| The Public Affairs Office |
|
|
Term
| What is the Air Force standard about format concerning the development of an itinerary for a visitor? |
|
Definition
| There is no Air Force standard about format or even the information that goes into one. You are free to develop your own style |
|
|
Term
| Who does a copy of the itinerary go to? |
|
Definition
| To all who are involved in the event including any outside activities scheduled for a visit from your DV. |
|
|
Term
| What command starts a formal awards ceremony at which time all in attendance stand at attention and face the presenter and recipient while a third person reads the citation to accompany the award? |
|
Definition
|
|
Term
| What is your first step in using a public information board that belongs to a particular unit or section? |
|
Definition
| To get their approval to place chapel publicity material on their information board |
|
|
Term
| What is the first thing you should place on the public information boards? |
|
Definition
| Your RST poster for the squadron |
|
|
Term
| Who should you first contact before you provide any type of publicity information to off-base personnel? |
|
Definition
| The Public Affairs office |
|
|
Term
| Who do you contact first if you are interested in using internet resources to publicize you chapel programs? |
|
Definition
|
|
Term
| What will you need to do once the internet resources for chapel publicity is established? |
|
Definition
| Continuously monitor it to ensure accurate and up to date information is publicized at all times |
|
|
Term
| What must you maintain to ensure that literature is available for all who want it, rather than just the ones you see? |
|
Definition
|
|
Term
| What do Wings, MAJCOMs, and Air Staff analyze the Chaplain Corps statistical data to track within the Air Force? |
|
Definition
|
|
Term
| Who keeps track of their day-to-day operations and annotates information that pertains to the Chaplain Corps statistical reports for a monthly tabulation? |
|
Definition
| Chaplains and chaplain assistants |
|
|
Term
| After the base Chaplain Corps statistical report is generated it is reviewed and then sent to what designated point of contact? |
|
Definition
|
|
Term
| When it comes to analyzing the Chaplain Corps statistical reports whose needs should the chapel base their programs off of? |
|
Definition
|
|
Term
| What happens when recognized hazards are eliminated or controlled at an acceptable level? |
|
Definition
| We make the work place a safer area |
|
|
Term
| If unsafe and unhealthful working conditions exist, how do we eliminate or control them? |
|
Definition
| Through engineering, substitution, isolation, administrative controls, revised procedures, special training, or personal protective equipment (PPE). |
|
|
Term
| What are some factors that could determine the need for PPE? |
|
Definition
| Factors include climate, location, and unique mission requirements |
|
|
Term
| List some examples of PPE |
|
Definition
| PPE includes respiratory and hearing protective devices, special clothing, and protective devices for the eyes, face, head, and extremities |
|
|
Term
| Who approves all PPE and what requirements does it need to meet? |
|
Definition
| All PPE shall be approved by the host base safety office and Bioenvironmental Engineers for the work performed and must be maintained in a sanitary and reliable condition. |
|
|
Term
| What quantities of ammonia and bleach when mixed together provide a safe cleaning mixture? |
|
Definition
| Never mix ammonia with bleach as this will produce the toxic gas, chlorine. |
|
|
Term
| When should you wear safety-toe footwear? |
|
Definition
| Where there is a reasonable probability of foot or toe injury from impact and compression forces |
|
|
Term
| List three hazards in a sanctuary |
|
Definition
| Loose pews, torn or ripped carpeting and wet floor tile |
|
|
Term
| What are some important things to consider when dealing with balconies or choir lofts in the chapel? |
|
Definition
| Proper supervision of small children, and that railings are high enough and slats are spaced close enough together to prevent small children from falling through these barriers. |
|
|
Term
| Describe a confined space. |
|
Definition
| A confined space has limited openings for entry or exit, is large enough for entering and working, and is not designed for continuous occupancy |
|
|
Term
| As a minimum, how often should the chapel facility calendar be audited and updated to ensure up to date information is available? |
|
Definition
|
|
Term
| What is the first step a person should take in order to reserve a chapel facility? |
|
Definition
| Fill out a facility request |
|
|
Term
| What should you do after the request is approved and you enter it into your facility schedule? |
|
Definition
| Inform the POC their request is approved |
|
|
Term
| When it’s time for a customer to use the facility, what must they do before receiving any keys or equipment they will need to use or borrow? |
|
Definition
| Sign an AF Form 1297, Temporary Issue Receipt |
|
|
Term
| How many steps are there in the managers’ internal control process? |
|
Definition
|
|
Term
| What have you developed when you maintain a written log of the organization’s inventory of assessable units? |
|
Definition
|
|
Term
| In the suspense management process, what are you doing when you find out what the response status is at different intervals of the process especially when the suspense date is drawing near? |
|
Definition
|
|
Term
| What is the last step in the suspense management process that entails saving the completed copy of the tasker as a permanent record? |
|
Definition
|
|
Term
| Who is appointed in writing by the wing chaplain to conduct the self-inspection for the chapel and then reports to the wing self-inspection program monitor? |
|
Definition
|
|
Term
| Operating instructions (OI) follow the same format as |
|
Definition
| departmental-level publications |
|
|
Term
| What is the last section of a position description which captures additional tasks or areas of responsibility assigned to an individual? |
|
Definition
|
|
Term
| What is the first place you should contact when you have a distinguished visitor (DV) coming? |
|
Definition
|
|
Term
| Who do you coordinate with if your distinguished visitor (DV) needs access to a U-drive vehicle during their visit? |
|
Definition
|
|
Term
| Who are the only ones designated to deal with the local community on any matters relating to publicity? |
|
Definition
|
|
Term
| What is said to start a formal awards ceremony at which time all in attendance stand at attention and face the presenter and recipient while a third person reads the citation to accompany the award? |
|
Definition
|
|
Term
| Who should you first contact before providing any type of publicity information to off-base personnel? |
|
Definition
|
|
Term
| What will you need to do once the internet resources for chapel publicity are established? |
|
Definition
|
|
Term
| What must you maintain to ensure that chapel literature is available for all who want it, rather than just the ones you see? |
|
Definition
|
|
Term
| After the base Chaplain Corps statistical report is generated, it is reviewed and then sent to what designated point of contact (POC)? |
|
Definition
|
|
Term
| When analyzing the Chaplain Corps statistical reports, whose needs should the chapel base their programs off of? |
|
Definition
|
|
Term
| At what level are recognized hazards eliminated or controlled to make the work place a safer area? |
|
Definition
|
|
