Term
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Definition
| MAINTAINS, SERVICES, AND DISPOSES OF THE OFFICE RECORDS |
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Term
| BASE RECORDS MANAGER - RM |
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Definition
| ADMINISTERS THE INSTALLATION RECORDS MANAGEMENT PROGRAM |
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Term
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Definition
| ALL BOOKS, PAPERS, MAPS, CHARTS, PHOTOGRAPHS, MACHINE READABLE |
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Term
| CHIEF OF OFFICE OF RECORD - COR |
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Definition
| RESPONSIBLE FOR PHYSICAL & LEGAL CUSTODY OF ALL RECORDS THE OFFICE CREATES/RECIEVES |
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Term
| FUNCTIONAL AREA RECORDS MANAGER - FARM |
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Definition
| SERVES AS TE POINT OF CONTACT FOR AND MONITTORS THE RM PROGRAM IN THEIR UNIT OR FUNCTIONAL AREA AND SERVES AS A LIAISON W/ BASE RM |
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Term
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Definition
| APPOINT A COMMAND RECORDS MANAGER (CRM) |
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Term
| AIR FORCE RECORDS OFFICER - AFRO |
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Definition
| TO ADMINISTER THE PROGRAM REPRESENT THE SECRETARY OF THE AF ON RM ISSUES AND OVERSEE THE LEGAL REQUIREMENTS OF RECORDS DISPOSAL |
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Term
| DoD DISCOVERY METADATA SPECIFICATION - DDMS |
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Definition
| WHO DEFINES DISCOVERY METADATA ELEMENTS FOR RESOURCES POSTED TO COMMUNITY & ORGANIZATIONAL SHARED SPACES |
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Term
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Definition
| OPTIONAL FIELD, RECOMMEND ENTERING THE URL FOR THE E-FOLDER |
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Term
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Definition
| REFERS TO THE LENGTH OF TIME RECORDS ARE KEPT AFTER CUTOFF BUT BEFORE FINAL DISPOSITION |
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Term
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Definition
| ARE RECORDS THE OFFICE NO LONGER NEEDS OR ARE IN A RETENTION PERIOD AFTER THE CUTOFF DATE AND AWAITING FINAL DISPOSITION |
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Term
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Definition
| GROUP OF RECORDS OR OTHER RECORDING MEDIAL REALTING TO THE SAME SUBJECT THAT IS IDENTIFIED W/ A PARTICULAR TABLE & RULE |
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Term
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Definition
| ARE RECORDS THAT DO NOT HAVE A SPECIFIC CUTOFF DATE |
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Term
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Definition
| ARE THE RECORDS AND OFFICE USES FREQUENTLY IN CURRENT BUSINESS OR UNTIL A CUTOFF PERIOD IS MET |
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Term
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Definition
| ARE DOCUMENTARY MATERIALS BELONGING TO AN INDIVIDUAL THAT ARE NOT USED TO CONDUCT AGENCY BUSINESS |
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Term
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Definition
| ARE RECORDS THAT THE ARCHIVIST OF THE US APPROVED FOR PERMANENT RETENTION |
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Term
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Definition
| SHOWS WHAT RECORDS ARE MAINTAINED AND IN WHAT ORDER THEY ARE KEPT IN AN OFFICE OF RECORD |
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Term
| COMPLETE, INITIAL, NAME AND FILE |
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Definition
| WHAT MUST AN INDIVIDUAL ENSURE BEFORE FILING A DOCUMENT? |
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Term
| CHARGE OUT RECORD, FORM 614, 614a |
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Definition
| WHAT MUST BE USED WHEN REMOVING A DOCUMENT FROM THE FILES PLAN? |
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Term
| NUMERICAL, ALPHABETICAL AND ORGANIZATIONAL |
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Definition
| WHAT ARE 3 WAYS A DOCUMENT CAN BE FILED? |
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Term
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Definition
| HOW SOON ARE ELECTRONIC AND PAPER RECORDS ARE FILED? |
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Term
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Definition
| HOW DO YOU GET TO THE ELECTRONIC FILE LOCATION FOR YOUR SECTION? |
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Term
| DD FORM 2861, CROSS REFERENCE |
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Definition
| WHAT IS USED WHEN FILING A RECORD THAT INVOLVES MORE THAN ONE RECORDS SERIES AND TOO LARGE TO MAKE COPIES |
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Term
| STANDARD FORM 135 - SF 135 |
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Definition
| RECORDS PROFESSIONALS WILL PREPARE A _______, FOR EACH GROUP OF RECORDS FROM THE SHARED DRIVE OR MOVE TO OFF-LINE OR DISK STORAGE |
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Term
| TITLE, SUBJECT, AUTHOR, COMMENTS |
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Definition
| WHAT FOUR MANDATORY FIELDS ARE REQUIRED FOR METADATA COMPLIANCE? |
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Term
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Definition
| WHAT ACT DID CONGRESS PASS TO PROTECT INDIVIDUALS FROM UNWARRANTED INVASION OF THEIR PERSONAL PRIVACY? |
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Term
| PERSONAL IDENTIFIABLE INFORMATION - PII |
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Definition
| INFORMATION IN AN INFORMATION SYSTEM OR ONLINE COLLECTION; THAT DIRECTLY IDENTIFIES AN INDIVIDUAL |
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Term
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Definition
| WHAT RECORDS ARE APPROVED FOR PERMANENT RETENTION BY THE NATIONAL ARCHIVES OF THE US? |
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Term
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Definition
| ESSENTIAL TO THE CONTINUED OPERATION OR RECONSTITUTION OF AN ORGANIZATION DURING AND AFTER AN EMERGENCY |
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Term
| EMERGENCY OPERATING RECORDS AND RIGHTS & INTERESTS RECORDS |
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Definition
| WHAT ARE THE TWO CATEGORIES OF VITAL RECORDS? |
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Term
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Definition
| STORES, PROTECTS, MAINTAINS RIGHTS AND INTEREST VITAL RECORDS FOR AGENCIES DESIRING MORE PERMANENT STORAGE OF THEIR VITAL RECORDS |
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Term
| EMERGENCY OPERATING RECORDS - EOR |
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Definition
| WHICH SERVE THE FEDERAL GOVT IF THE COUNTRY IS ATTACKED |
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Term
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Definition
- THE MILITARY EFFORT
- THE MOBILIZATION AND PROTECTION OF MATERIAL, PERSONNEL, SERVICES, AND SYSTEMS
- MAINTENANCE OF PUBLIC HEALTH, SAFETY, ORDER AND THE CONDUCT OF CIVIL DEFENSE ACTIVITIES |
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Term
| RIGHTS AND INTEREST RECORDS |
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Definition
| WHICH UPHOLD THE LEGAL RIGHTS AND INTERESTS OF INDIVIDUAL CITIZENS AND THEIR GOVT |
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Term
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Definition
-SOCIAL SECURITY RECORDS
-RETIREMENT RECORDS
-PAYROLL & INSURANCE RECORDS
-VALUABLE RESEARCH RECORDS |
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Term
| NETWORK CONTROL CENTER - NCC & CLIENT SUPPORT ADMINISTRATORS - CSA |
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Definition
| MUST WORK TOGETHER TO SET UP AN EFFECTIVE, BASE-WIDE ELECTRONIC FILE STRUCTURE |
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Term
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Definition
| MANDATORY FIELD. IN SOME APPLICATIONS THE TITLE IS AUTOMATICALLY COMPLETED BASED ON THE FIRST LINE OF TEXT IN THE RECORD. UPDATE OR CHANGE INACCURATE INFO |
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Term
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Definition
| MANDATORY FIELD. ENTER RECORD SUBJECT SUCH AS POLICY, ADMINISTRATIVE, PERSONNEL, ETC. FOR FILE PLANS USING PROJECT NAMES AS SUBFOLDERS, MAY USE TH E PROJECT TITLE AS PART OF THE SUBJECT |
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Term
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Definition
| MANDATORY FIELD. LONGTERM, ENTERING THE OFFICE SYMBOL AND FUNCTIONAL AREA IN CONCERT WITH THE DOCUMENT AUTHOR WILL ENABLE QUICKER DOCUMENT RETRIEVAL AND REVIEW |
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Term
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Definition
| OPTIONAL FIELD. RECOMMEND CORs OFFICE SYMBOL AND RECORDS CUSTODIAN'S NAME |
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Term
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Definition
| OPTIONAL FIELD. RECOMMEND OFFICE SYMBOL OR FUNCTIONAL AREA OF AUTHOR |
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Term
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Definition
| OPTIONAL FIELD. USE THIS BOX TO IDENTIFY THE TYPE OF RECORD (IE VITAL OR ELECTRONIC) |
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Term
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Definition
| OPTIONAL FIELD. USE OF THIS BOX AIDS IN SEARCH AND RETRIEVAL. RECOMMEND EACH OFFICE DEVELOP A LIST OF STANDARD KEYWORDS AND USE THEM IN CONCERT WITH THE METADATA CATALOG |
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Term
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Definition
| MANDATORY FIELD. AT A MINIMUM THIS FIELD MUST INCLUDE RECORD TYPE (PERMANENT OR TEMP) AND THE RDS TABLE AND RULE FROM THE FILE PLAN PARENT FOLDER |
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Term
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Definition
| THE AFRO WILL DIRECT MAJCOM, FOA, AND DRU RMs TO CONDUCT NON_____ _______ _______ _______ _______ RECORD SEARCHES UPON RECEIPT OF A WRITTEN REQUEST TO PERFORM A DEPARTMENTAL RECORD SEARCH |
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Term
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Definition
| WHO IS REQUIRED TO USE AFRIMS? |
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Term
| RECORDS DISPOSITION TABLE - RDS |
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Definition
| WHAT DATABASE CAN BE USED TO FIND A TABLE & RULE? |
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Term
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Definition
| A COMPREHENSIVE TERM THAT INCLUDES DESTRUCTION, SALVAGE, OR DONATION, TRANSFER TO A STAGING AREA, OR RECORDS CENTER, OR TRANSFER FROM ONE ORGANIZATION TO ANOTHER |
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Term
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Definition
| WHAT SERVES AS THE ROAD MAP OR TABLE OF CONTENTS OF THE ACTIVE FILES? |
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Term
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Definition
| CUTOFFS USED FOR FILES THAT IS DEALING WITH MONETARY TYPE FILES |
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Term
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Definition
| TERM USED FOR SEPERATING ACTIVE RECORDS FROM INACTIVE RECORDS |
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Term
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Definition
| WHAT IS USED IN FRONT OF EACH SERIES AND IN THE SAME SEQUENCE SHOWN ON THE FILES PLAN USING CONTROL LABELS CONSISTENTLY THROUGHOUT THE FILES? |
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Term
| DISPOSITION CONTROL LABELS |
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Definition
| AFRIMS WILL ALLOW ONLY ONE DISPOSITION AUTHORITY PER SERIES ON THE FILES PLAN |
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Term
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Definition
| HOW OFTEN DOES THE RC REVIEW THE FILE PLAN, TO CUTOFF RECORDS? |
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Term
| TAKE ACTION TO GET THE MISSING INFORMATION TO COMPLETE THE RECORD, MAKE A NOTATION TO SHOW WHAT IS MISSING OR WHERE IT IS FILED IN ANOTHER SERIES |
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Definition
| IF A RECORD IS NOT COMPLETE, WHAT IS THE REQUIRED ACTION? |
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Term
| NETWORK & SYSTEMS ADMINSTRATORS |
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Definition
| WHO MUST COORDINATE WITH THE RECORD PROFESSIONALS AT EACH INSTALLATION TO MAP ELECTRONIC FILE LOCATIONS IN CONCERT WITH THE UNIT'S FILE PLAN LOCATED IN AFRIMS? |
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Term
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Definition
| WHAT INFO IS INCLUDED ON THE DRAWER LABEL IF THE FILES EXTEND TO TTWO OR MORE DRAWERS? |
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Term
| CIRCLE APPRORIATE FILE CODE IN UPPER RIGHT HAND CORNER AND WRITE "FILE" AND INITIALS |
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Definition
| HOW ARE DUPLICATED RECORDS MARKED FOR FILING? |
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