Term
| Database Management Software |
|
Definition
| to maintain information, organize and retrieve data |
|
|
Term
|
Definition
| information entered online goes into a ______ |
|
|
Term
|
Definition
| the ability to locate the information is vital to any business' ______ and ______ |
|
|
Term
|
Definition
| after the information has been processed, it must be ______; it is then organized for ______ _______. |
|
|
Term
|
Definition
| store paper documents and are placed conveniently for staff around the office |
|
|
Term
|
Definition
| most common folder colour used in _______ |
|
|
Term
|
Definition
| large variety of folders, labels, accessories designed for a specific purpose intended to _______ the filing process |
|
|
Term
|
Definition
| the use of _____ folders reduces errors |
|
|
Term
| hanging folders, plastic folders, expanding folders |
|
Definition
|
|
Term
|
Definition
| _______ are small slips of paper |
|
|
Term
|
Definition
| attached by adhesive to a backing sheet |
|
|
Term
|
Definition
| available in variety of colours, sizes |
|
|
Term
|
Definition
| ____ _____ labels used for organizing |
|
|
Term
|
Definition
| ______ labels for name of individual |
|
|
Term
|
Definition
| labels for company names are keyed according to the ______ ______ |
|
|
Term
|
Definition
| rules of filing come into effect |
|
|
Term
|
Definition
| efficient filing system should contain _____ which organize, subdivide contents of drawers |
|
|
Term
|
Definition
| to ensure the return of the file, many have a ____ ____ system established |
|
|
Term
|
Definition
| filing space is _______ and _______ |
|
|
Term
| separate, inactive, active |
|
Definition
| should have _____ storage for ______ folder so it makes _________ folders more accessible |
|
|
Term
|
Definition
| _____ can assist in storing documents |
|
|
Term
|
Definition
| easy access to print paper copies |
|
|
Term
|
Definition
| _____ photographs documents on high-resolution film |
|
|
Term
|
Definition
| microfilms contain _____ pages of copies |
|
|
Term
|
Definition
| ______ ______ used to store files electronically |
|
|
Term
|
Definition
| electronic storage requires considerable _____ space |
|
|
Term
|
Definition
| many photocopiers can _____ images |
|
|
Term
| chronological, subject, geographic, numeric, alphabetic |
|
Definition
| five types of filing systems that are commonly used? |
|
|
Term
|
Definition
| if a file could be placed in several locations or you are uncertain as to how to file it, _______ ______ it. |
|
|
Term
|
Definition
| a _____ of all cross-references can be kept in the file drawer directing the user to look at _____ filing locations |
|
|
Term
|
Definition
| maintains document by date |
|
|
Term
|
Definition
| files are arranged by the topic of the document rather than the name of a person or company |
|
|
Term
|
Definition
| files are arranged according to geographic location (e.g. sales district) |
|
|
Term
|
Definition
| assigns a number to each company, person, or project |
|
|
Term
|
Definition
| _____ ______ is placed on each document to be filed on numeric filing (e.g. banking, credit card accounts, a/r) |
|
|
Term
|
Definition
| quick way to identify a person with similar names |
|
|
Term
|
Definition
| must use a cross-referencing system using a ______ ______ index or ______ _____ of clients and their numeric codes |
|
|
Term
|
Definition
| most commonly used filing system |
|
|
Term
| Association of Records Managers and Administrators |
|
Definition
|
|
Term
|
Definition
|
|
Term
|
Definition
| diving the name of an individual, company, or a title into separate units |
|
|
