Term
| What does project management mean? |
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Definition
| It is the application of knowledge, skills, tools and techniques to project activities to meet the project requirements |
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Term
| What three categories constraints fall into? |
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Definition
| Time, Cost and Performance |
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Term
| What does project scope refer to? |
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Definition
| The work that must be performed to deliver a product, service or result with the specified features and functions |
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Term
| What are the five phases of event management? |
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Definition
| Initiation, Planning, Implementation, Event and Closure |
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Term
| What does a project plan refer to? |
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Definition
| It documents how a project will be completed within a certain time frame (roadmap for planning the project) |
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Term
| What are the six types on events? |
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Definition
| Small, Large, Incentive, Exhibitions, Product Launch and Training/Educational events |
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Term
| What are the three process of quality management and what do you do in each process? |
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Definition
Quality planning - Proactive and documented approach to ensure that tasks are done right and on time.
Quality assurance - AKA audit. Provides confidence that the project quality was planned, results are reliable and that the quality level established will be received.
Quality Control - Process throughout the project life to track and monitor the results |
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Term
| When talking about procurement what are we referring to? |
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Definition
| Identifying the required good and services needed to reach project objectives and determines if these are available in-house or through an external supplier. |
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Term
| When looking a hiring a supplier we should always check what? |
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Definition
| History/longevity, Mission, Financial stability, Insurance, Staff expertise, Reliability, Professionalism, References, Polices and Procedures and Commitment to sustainability and ethical issues |
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Term
| What are the four phases of a project procurement plan? |
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Definition
| Plan procurements, Conduct procurements, Administer procurements and close procurements |
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Term
| What does Work Breakdown Structure (WBS) refer to? |
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Definition
| Organizes and describes in detail the total scope of the project |
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Term
| What are the two steps in developing a Work Breakdown Structure (WBS)? |
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Definition
| Determine tasks and milestones and Estimate milestones |
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Term
| What does milestones mean? |
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Definition
| Key events that occur during the project and ultimately drive the project schedule |
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Term
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Definition
| It will ultimately produce a project schedule or timeline that determines how long the project will talk to complete from beginning to end |
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Term
| When creating a communication plan, as an event planner what should you ask and answer? |
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Definition
What needs to be communicated?
To whom does the content need to be communicated?
Who is responsible for delivering the content?
When and how often will the content be communicated?
How will the content be communicated?
Why does this information need to be communicated? |
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Term
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Definition
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Term
| What are the six specific items that should be included in your hotel contracts? |
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Definition
| General Contract Information and Clauses, Information for Event spaces, Information for Sleeping rooms, Information for Food and Beverage Functions, Information for Event Technology Providers and Other Legal and Miscellaneous Clauses |
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Term
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Definition
| Circumstance in which a contractual obligations is excused due to a factor not within the control of either party that makes performance impossible or commercially impracticable and the risk of which has not otherwise been allocated |
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