Term
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Definition
| IDENTIFES ARCHIVED RECORDS AND CONTOLS ACCESS & RETRIEVAL. |
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Term
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Definition
| NAMES OF AUTHORS/ORGANIZATIONS MUST BE PART OF THE DOCUMENTS TO INSURE AUTHENTICITY. |
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Term
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Definition
| UNIQUE PHYSICAL CHARACTERISTICS ARE MATCHED AGAINST A DATABASE IN ORDER TO PERMIT ACCESS TO FILES/RECORDS. |
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Term
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Definition
| FACILITY HOUSING RECORDS KEPT FOR RESEARCH OR HISTORICAL VALUE |
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Term
| CHARGE-OUT TRACKING SYSTEM |
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Definition
| TRACKS FILES THAT HAVE BEEN BORROWED FROM HARD-COPY FILES. |
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Term
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Definition
| NOTATIONS MADE ON THE RECORD ITSELF TO SHOW HOW RECORD WILL BE STORED. |
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Term
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Definition
| A SYSTEM THAT IDENTIFIES TOPIC THROUGH COLOR |
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Term
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Definition
| TREATING INFORMATION CONTAINED IN FILES IN A VERY DISCREET MANNER. |
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Term
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Definition
| CERTAIN INFORMATION THAT REMAINS THE SAME ON EACH AND EVERY DOCUMENT |
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Term
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Definition
| INDICATES WHERE INFORMATION OR COMPLETE FILE CAN BE LOCATED. |
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Term
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Definition
| DECODING DATA THAT HAS BEEN ENCRYPTED INTO A SECRET FORMAT. |
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Term
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Definition
| PROVES THAT DOCUMENT HAS NEVER BEEN ALTERED SINCE IT WAS SIGNED. |
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Term
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Definition
| PERMITS A PERSON TO GO DIRECTLY TO THE FILE STORAGE SYSTEM TO LOCATE THE FILE. |
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Term
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Definition
| TRANSLATES DATA INTO A SECRET CODE THAT IS UNINTELLIGIBLE W/O A DECIPHERING DEVICE. |
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Term
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Definition
| FILES REMAIN FACTUAL, HONEST AND TRUTHFUL. INFORMATION CAN ONLY BE ACCESSED/MODIFIED BY THOSE AUTHORIZED TO DO SO. |
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Term
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Definition
| DECIDES WHAT NAMES, NUMBERS OR CHARACTERS TO BE USED IN FILING. |
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Term
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Definition
| NEED TO CONSULT A RELATIVE INDEX TO LOCATE FILE |
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Term
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Definition
| BEFORE A RECORD CAN BE FILED, IT MUST BE INSPECTED TO ENSURE THAT IT CAN BE RELEASED FOR FILING BY THE APPROPRIATE COMPANY AUTHORITY. |
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Term
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Definition
| PROCEDURES EMBEDDED IN SOFTWARE PROGRAMS TO RESTRICT INDIVIDUAL ACCESS TO RECORDS. |
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Term
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Definition
| MICROSCOPIC WORDS THAT APPEAR ON AN ORIGINAL DOCUMENT AS A SOLID LINE/UNREADABLE ON A COPY. |
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Term
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Definition
| TRADITIONAL METHOD OF GAINING ACCESS TO RECORDS. |
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Term
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Definition
| RESTIRCTS ACCESS THROUGH USE OF HARDWARE, FACILITIES OR ELECTRONIC STORAGE |
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Term
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Definition
| ENCRYPTION TOOL KNOWN ONLY TO RECIPIENT OF MESSAGE. |
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Term
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Definition
| ENCRYPTION TOOL KNOWN TO EVERYONE TO DECODE MESSAGE. |
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Term
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Definition
| DEPOSITORY FOR ORGANIZATION'S VITAL, INACTIVE AND/OR ACTIVE RECORDS. |
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Term
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Definition
| BACK-UP SYSTEM FOR NUMERIC AND ALSO ALPHANUMERIC SYSTEMS. ALPHABETIC LISTING OF NAMES/SUBJECTS INCLUDED IN THE FILES. |
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Term
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Definition
| INFORMATION INSERTED INTO DOCUMENT AND CHANGES EVERYTIME FORM IS COMPLETED. |
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