Term
|
Definition
| A calculation of the most efficient max order quantities. |
|
|
Term
| Inventory needed for protection against a stock out is called? |
|
Definition
|
|
Term
| List 3 ways dollars and manpower are wasted when returns are done |
|
Definition
Useless or destroyed inventory
Physical Handling of items
Documentation
Replacing Item
Restocking Fees |
|
|
Term
True of False:
Periodic counting is defined as continuously selecting smaller portions of inventory items to count throughout the year? |
|
Definition
|
|
Term
|
Definition
| Periodic Automatic Replenishment |
|
|
Term
|
Definition
| Max Volume or quantitiy established for specific items. |
|
|
Term
| What are the common ways goods are returned? |
|
Definition
Recalls
Conversions
Exchanges |
|
|
Term
| Exchange of one items for another because of changes in protocol in patient mixes or compatibility with new equipement is called what? |
|
Definition
|
|
Term
| Name 3 Distribution methods. |
|
Definition
Random Request System
Emergency Requisition
PAR
Exhcange Cart
Case Cart
Electronic POU
Just in Time
Stockless |
|
|
Term
|
Definition
| Electronic Point of Use system connected to MMIS to inform of replenishment needs. |
|
|
Term
| Name the two receiving methods. |
|
Definition
| Centralized and Decentralized |
|
|
Term
| _______ items may be placed where they are available for immediate specialized use, where they are scrupulously managed. |
|
Definition
|
|
Term
| What does VMI stand for in regards to inventory? |
|
Definition
|
|
Term
| Name the two inventory position or placement strategies. |
|
Definition
Consolidation Strategy
Inventory Reduction Strategy |
|
|
Term
| Name the 3 different accoutning methods that an organization uses to determine the cost of inventory. |
|
Definition
|
|
Term
| Also called discount rate, this is used to determine the present value of cash receipts |
|
Definition
|
|
Term
| The percentage ratio of items that cannot be filled because of stockouts is called? |
|
Definition
| Warehouse denial percentage or stock out ratio or Not-In-Stock Ratio |
|
|
Term
| What is the term for products that are expensed on receipt at the facility prior to their use? |
|
Definition
|
|
Term
| ______ items are typically used by all the customers in a system, often bought in bulk and are usually low cost. |
|
Definition
|
|
Term
| The percentage of line items requisitioned that are successfully supplied to the customer. |
|
Definition
|
|
Term
True or False:
Low cost of space and good ceiling heights are PROS of off-site inventory? |
|
Definition
|
|
Term
True or False:
Perception of lower customer service is not a CON of On-Site inventory? |
|
Definition
|
|
Term
| Accessibility of items and protection of items is an aspect of a successful warehouse. |
|
Definition
|
|
Term
|
Definition
| Enterprise Resource Planning |
|
|
Term
| What happens if edits are allowed on multiple systems interfaced with a master file? |
|
Definition
| The files are very difficult to keep synchronized |
|
|
Term
| To be considered an ERP, software must do what? |
|
Definition
| It must provide the function of at least two systems |
|
|
Term
| What are the two negatives associated with POU systems? |
|
Definition
High implementation and Maintenance costs.
&
Nursing staff may not comply with all requirements |
|
|
Term
| A POU is often interfaced with other systems. Name 3 possible systems. |
|
Definition
Patient Billing
Medication Administration Records
Admissions discharges and transfer
Medication safety systems |
|
|
Term
| What is the first step in a Gap analysis |
|
Definition
|
|
Term
| What is the first step in an MMIS Assessment? |
|
Definition
| Develop a list of requirements specific to the organization and its current and future needs. |
|
|
Term
| The next step in a gap analysis after creating the requirements list is? |
|
Definition
| Identify the must-have requirements and then rate the remaining items based on importance. |
|
|
Term
| What does an MMIS gap analysis compare? |
|
Definition
| Current MMIS system capabilities and future state of supply chain needs. |
|
|
Term
| At the core of a gap analysis are two questions. Where are we? And? |
|
Definition
|
|
Term
| For a Gap Analysis for MMIS acquisition, how should the requirements statements be constructed? |
|
Definition
| The wording should be YES/NO statements otherwise the answers are difficult to score. |
|
|
Term
| Which type of request includes a request for costs and requirements? |
|
Definition
Request for Proposal (RFP)
An RFI does not include pricing and costs. |
|
|
Term
| How long is an RFI/RFP process usually open? |
|
Definition
|
|
Term
Which of these tasks is typically controlled by materials management?
• Negotiating
• Inventory Replenishment
• Expense Budgeting
• Providing End User utilization information |
|
Definition
• Negotiating
• Inventory Replenishment
• Providing End User utilization information |
|
|
Term
| ____________ __________ refers to the safety of certain products or goods how injury due to a defect in the product is dealt with legally |
|
Definition
|
|
Term
Is this an example of Value Added or Value Analysis?
“process of deciding on the most cost effective quality products, procedures, services or equipement.” |
|
Definition
Value Analysis...
Value Added is the concept that buyers of certain goods, services or equipment might choose one supplier over another if that supplier would extend certain alternative services as incentives for business. |
|
|
Term
| Inventory literally means “on-hand” it is also referred to as _____? |
|
Definition
|
|
Term
| State two methods of on-line requisitioning. |
|
Definition
Stock Requisition or Item File Requisition
&
Non-File Requisition |
|
|
Term
| This type of order provides products not at a fixed rate, but only on an on-demand basis and precludes any need for purchase orders or requisitions. |
|
Definition
|
|
Term
| If a buyer leaves an item with a supplier for a period of time and the supplier sells the item to a second buyer, does the first buyer still retain the title to the goods? |
|
Definition
| No but the original buyer has the right to sue or take other legal action against the supplier for the sale of the goods or products. |
|
|
Term
| A product costs $2000. The payment terms are 2%, 10 days, net 30. How much does the purchaser pay if paying within 8 days? |
|
Definition
|
|
Term
When will payment be made under the terms of COD?
A. Upon Purchase
B. Upon Delivery
C. Upon Inspection |
|
Definition
|
|
Term
| Does COD usually include transportation costs? |
|
Definition
|
|
Term
Which of these is not an advantage to outsourcing?
• Increasing warehouse space
• Reducing levels of Expertise
• Reducing FTE’s
• Increasing Inventory |
|
Definition
• Reducing levels of Expertise
• Increasing Inventory |
|
|
Term
| State the four fundamental steps of purchasing in sequence. |
|
Definition
Requisitioning
Sourcing
Negotiating
Ordering |
|
|
Term
Which of the following are two important purchasing Terms?
• Payment Terms
• Invoice Terms
• Freight Terms
• Expense Terms |
|
Definition
• Payment Terms
• Invoice Terms |
|
|
Term
| Which purchasing terms outline when and where the ownership of the goods or equipment is conveyed? |
|
Definition
|
|
Term
|
Definition
|
|
Term
| Is an unconscionable contract illegal? |
|
Definition
| No, but a court of law has a number of different options in how to deal with them including refusing to enforce the contract, modifying the contract, or applying limitations on certain clauses in the contract. |
|
|
Term
______ _______ refers to the payment by which the distributor receives direct payment from the buyer upon agreeing to buy.
• Purchase Card
• Capital Terms
• Pre Pay |
|
Definition
|
|
Term
| Do electronic orders need a Purchase Order Number? |
|
Definition
| No. Electronically transmitted purchase orders do not require a hard copy or signature to be legally binding agreements |
|
|
Term
|
Definition
|
|
Term
| Disintermediation is another word for? |
|
Definition
|
|
Term
| What does cross-docking refer to? |
|
Definition
| Immediate redirection of a product to the appropriate department or floor upon arrival at the shipping dock. Items are not warehoused in the main storeroom for any period of time. |
|
|
Term
| A _____ _______ is an internal form filed by a certain department to request a repeat item or items that are not stocked in the facility’s central storeroom but which are used regularly. A ______ _______ once completed is then sent to the purchasing department which then places the order. |
|
Definition
| Traveling Requisition or TPR |
|
|
Term
Which is not used for ordering non-repeat items and one-time purchases?
A Traveling Purchases Request or a Requistion? |
|
Definition
| A Traveling Purchase Request or Traveling Requisition |
|
|
Term
True or False.
Electronically transmitted purchase orders do not require a hard copy or signature to be legally binding agreements |
|
Definition
|
|
Term
An _________warranty – exists because of the circumstances of the sale.
Implied
Express |
|
Definition
|
|
Term
What do the following acronyms stand for?
RFI
RFP
RFQ
RFT |
|
Definition
Request for Information
Request for Proposal
Request for Quotation
Request for Tender |
|
|
Term
| A ____ is a standard business process that collects written information about the capabilities of certain suppliers. |
|
Definition
|
|
Term
| A _______ is an invitation for suppliers, often through a bidding process, to submit a proposal on a specific commodity or service. |
|
Definition
|
|
Term
| Which is more advantageous to the institution? FOB Destination or FOB Shipping Point? Why |
|
Definition
| FOB Destination—the institution obtains ownership when the items arrive on the dock. All the transportation costs and responsibility to file a claim or borne by the supplier. |
|
|
Term
The supplier prepays the freight charges and adds this cost to the facility’s invoice. The supplier is responsible for filing all damage claims. The title does not transfer until the item is received at the facility dock.
1. FOB Destination, Prepay Freight and Add
2. FOB Shipping Point
3. FOB Destination
4. FOB Shipping Point, Freight Allowed |
|
Definition
| FOB Destination, Prepay Freight and Add |
|
|
Term
Supplier absorbs all transportation costs and files claims for damages incurred. The facility does not receive tittle until the items are received at the dock.
1. FOB Destination, Prepay Freight and Add
2. FOB Shipping Point
3. FOB Destination
4. FOB Shipping Point, Freight Allowed |
|
Definition
|
|
Term
What is the most advantageous FOB for the supplier?
1. FOB Destination, Prepay Freight and Add
2. FOB Shipping Pointp
3. FOB Destination
4. FOB Shipping Point, Freight Allowed |
|
Definition
|
|
Term
Which of the following is NOT normally specified on a purchase order?
• The Quantity of the item
• Agreed upon payment terms and conditions
• Agreed upon freight terms
• The lot number of the item |
|
Definition
| The lot number of the item |
|
|
Term
| A _______ is an invitation for suppliers, often through a bidding process, to submit a proposal on a specific commodity or service. |
|
Definition
|
|
Term
____ ______ explores alternative services offered by suppliers as incentives for business in addition to traditional cash and volume discounts.
Value Analysis
Value Added
Contract Incentives |
|
Definition
|
|
Term
| Name two examples of total delivered costs |
|
Definition
Cost of placing the order
Warehousing
Inventorying
Issuing
Delivery
Administrative costs of receiving
Purchase price |
|
|
Term
| Name two examples of total delivered costs of capital purchases. |
|
Definition
Cost of device
Useful life of device
Cost of service and support
Cost of disposables
¬Cost of labor to utilize device |
|
|
Term
| Name 5 healthcare activities or departments that benefit from outsourcing. |
|
Definition
Sterile processing
Printing
Laundry
Dietary services
Custodial
Transportation
Waste management
Information services
Laboratory services
Pharmacy operations
Materials management and purchasing
Emergency room operations |
|
|
Term
|
Definition
| Healthcare Industry Business Communications Council. They manage the American Standards Committee format for healthcare electronic communcications |
|
|
Term
|
Definition
| Computer to computer exchange of business documents in a standard format |
|
|
Term
|
Definition
| Object oriented EDI--a new approach that will use Unified Modeling Language. |
|
|
Term
|
Definition
| hopes to provide open XML infrastructure enabling the global use of electronic business information. |
|
|
Term
| Name the 2 actions that must take place before a purchasing department can conduct procurment activities. |
|
Definition
Secure internet Connection
Obtain permission to use org purchase card |
|
|
Term
| What are the benefits of internet purchasing when compared to EDI? |
|
Definition
Reach out to multiple vendors
Is used for lower volume purchases
Eliminates the need for printed catalogues
Automates research of contracts
Simplifies cost comparison
Provides product info for mgmt decisions |
|
|
Term
| MMIS and other supporting software must be able to deliver reports in what key areas? |
|
Definition
Financial
Inventory Management
Vendors
Productivity benchmarks |
|
|
Term
| What ares should be monitored to indicate a data inconstistency before it requires a large effort to correct or reveal cost savings opportunitities? |
|
Definition
Open PO lines
PO liability
Value of invoice discrepencies pending clearance. |
|
|
Term
What is the correct order for the five steps of cleaning and decontamination?
1. Dissasembly, sorting, per-cleaning, transportation, Decontamintion
2. Sorting, pre-cleaning, disassembly, decontamination, transportation
3. Sorting, precleaning, transportation, disassembly decontamination |
|
Definition
| 3. Sorting, precleaning, transportation, disassembly decontamination |
|
|
Term
| True or false: Manual and automatic are two types of disinfection process. |
|
Definition
|
|
Term
| OF the three types of mechanical cleaning, which of the following uses a series of implosions called cavitation? |
|
Definition
|
|
Term
Impingement means?
a series of implosions called cavitation?
2. Spray forced action
3.utilizing peracetic acid to render the items high-level disinfected |
|
Definition
|
|
Term
Peracetic acid renders an item sterile
True of false |
|
Definition
| False: it renders it hi-level disinfected |
|
|
Term
| Glutaralodehyde is used alongside steam on non-heat sensitive items to render the items sterile? |
|
Definition
| false it is used on heat sensitive items like scopes |
|
|
Term
| It is highly recommended that facilities find alternatives to glutaraldhyde use? |
|
Definition
| True because it creates a hazardous environment for the staff. |
|
|
Term
Which of these is not a sterilization method?
1. Thermal
2. Glutaraldehyde
3. Ethylene Oxide
4. Hydrogen Peroxide gas plasma |
|
Definition
| Glutaraldehyde- is a high level disinfectant |
|
|
Term
| What is the safest most practical form of sterilization? |
|
Definition
|
|
Term
| When using wrap in the end sterilization process, how many times should you wrap? |
|
Definition
|
|
Term
What is not an important monitoring parameter of sterilization?
1.Time
2.Distance
3.Temperature
4.Contact |
|
Definition
|
|
Term
Indicators and tapes are an example of ?
Chemical Monitoring
Mechanical Monitoring
Biological Monitoring |
|
Definition
|
|
Term
| True or false--chemical monitoring is a live spore inside a sealed tube tha is placed in the sterilizer at its most challenging position and then checked to ensure they were killed in the sterilization process. |
|
Definition
| False it is biological monitoring |
|
|
Term
|
Definition
|
|
Term
| What does CHCS stand for? |
|
Definition
| Chemical Hazard Communication Standard |
|
|
Term
|
Definition
| A founding father of Total Quality Management |
|
|
Term
| What are some ways you can determine your customer’s needs? |
|
Definition
• Customer satisfaction survey
• Arrange informal meetings or focus groups
• Develop a guide to inform customers of the services provided as well as contacts |
|
|
Term
| What are three keys to becoming outstanding service providers? |
|
Definition
• Education and training
• Reinforcement of excellence
• Two way communication |
|
|
Term
| What is the difference between internal and external customers? |
|
Definition
• Internal – employees within supply chain such as shipping and receiving, purchasing, inventory control
• External – all the facilities other departments as well as suppliers of products |
|
|
Term
| What are the two last steps in the 12 steps to strategic planning? |
|
Definition
• Monitor process for success
• Keep the process going |
|
|
Term
| How often should you review the Implementation section of a strategic plan model? |
|
Definition
|
|
Term
|
Definition
| • Healthcare Industry Business Communications Council. They manage the American Standards Committee format for healthcare electronic communications. |
|
|
Term
|
Definition
| • Computer to computer exchange of business documents in a standard format |
|
|
Term
| What are the new coming attractions in EDI Technology? |
|
Definition
• OO-EDI (object oriented EDI) – new approach that will use Unified Modeling Language
• ebXML – worldwide standardization effort. Infastruction enabling the global use of electronic business information. |
|
|
Term
A successful supply chain management leader must integrate the basics of what three organizational principles?
1. Customer Service, Strategic Planning, Quality Management
2. Customer Service, Setting Goals, Quality Management
3. Customer Service, Strategic Planning, Quality Processes |
|
Definition
| 1. Customer Service, Strategic Planning, Quality Management |
|
|
Term
| What two actions must take place before a purchasing department can conduct procurement activities over the internet? |
|
Definition
• Assured of a secure internet connection
• Obtain permission to use organization purchase card |
|
|
Term
| What are the benefits to internet purchasing? Name 3 |
|
Definition
• Can reach out to multiple vendors
• Is used for lower volume purchases
• Eliminates needs for printed catalogs
• Automates research of contracts
• Simplifies cost comparison
• Provides product information for management decisions |
|
|
Term
| MMIS and other supporting software must be able to deliver reports in what key areas? |
|
Definition
• Financial
• Inventory management
• Vendors
• Productivity benchmarks |
|
|
Term
| What areas should be monitored to indicate a data inconsistency before it requires a large effort to correct? |
|
Definition
• PO Liability
• Open PO Lines
• Value of invoice discrepancies pending clearance |
|
|
