Term
Who docs the office of primary responsibility (OPR) submit an AF IMT 525, Rccords Disposition
Recommendation, to? |
|
Definition
|
|
Term
| By filling out summary information for documents you create, your final records will be.. |
|
Definition
| easier to manage and retrieve. |
|
|
Term
| When should you use certified mail? |
|
Definition
| required by law or Department of Defense (DOD) or Air Force directives. |
|
|
Term
| What is one of the duties of the Air Force Federal Register Liaison Office (AFFRLO)? |
|
Definition
| Provide advice/guidance to Air Force personnel on publishing rules and notices. |
|
|
Term
What two items, used together. enable us to trace a container from the sender through the base
information transfer system into the US Postal Service, and on to the receiver? |
|
Definition
| Container numbers and DD Form 2825, Internal Receipt. |
|
|
Term
| When should For Official Use Only (FOUO) markings on a file or document be terminated? |
|
Definition
| When circumstances indicate the information no longer requires protection from public disclosure. |
|
|
Term
| Who is authorized to approve the permanent retention of records? |
|
Definition
| Archivist of the United States. |
|
|
Term
| What gives the reader a reference trail to follow when a document is located somewhere else? |
|
Definition
|
|
Term
| What is disposition based on when dealing with Air Force records? |
|
Definition
|
|
Term
| An official system of records must be... |
|
Definition
| authorized by law or executive order. |
|
|
Term
| How docs the records disposition program play a key role in the management of Air Force records? |
|
Definition
| Economic and effecient management. |
|
|
Term
| Which of these processes is not a step in the publishing process of electronic products? |
|
Definition
|
|
Term
| What type of classification decision involves information that is paraphrased or restated? |
|
Definition
|
|
Term
| Freedom ofInformation Act (FOIA) requests categorized as simple involve records that are... |
|
Definition
|
|
Term
| What type of information should be considered and protected as For Official Use Only (FOUO)? |
|
Definition
Information that may be withheld because disclosure would cause a forseeable harm to an interest
protected by the freedom of information act. |
|
|
Term
What type of record is created when the Air National Guard (ANG) is creating the records and the
federal emergency managemcnt agency gets involved and federal dollars are put towards the emergency? |
|
Definition
|
|
Term
The Air Force Records Information Management System (AFRIMS) generates a tile disposition control
label for |
|
Definition
| each item listed on the file plan. |
|
|
Term
| Cross-referencing provides more reliable files service as long as |
|
Definition
| excessive cross-referencing is avoided. |
|
|
Term
| To avoid conflicts or discrepancies, the best possible source for collecting personal data is... |
|
Definition
| the subject of the record. |
|
|
Term
| Administrative changes to publications do not afffect subject matter |
|
Definition
| content, authority, purpose, and application. |
|
|
Term
| What is the primary purpose of managing Air Force information? |
|
Definition
| Effectively and efficiently enhance the Air Force mission. |
|
|
Term
| What is the first part of the plan when developing a vital records plan? |
|
Definition
| Description of the records. |
|
|
Term
What type of request allows other Air Force directives to give individuals access to Privacy Act (PA)
records? |
|
Definition
|
|
Term
On the average, about what percentage of communication do you write in the active voice to
communicate effectively? |
|
Definition
|
|
Term
| What stage of the life cycle management provides preservation? |
|
Definition
|
|
Term
| The emergency disposal of records, without regard to tables and rules, is applied when the records... |
|
Definition
| are a menace to health, life, or property |
|
|
Term
What actions are appropriate when unauthorized disclosure of For Official Use Only (FOUO) records
occurs? |
|
Definition
Appropriate administrative actions to fix the cause, disciplinary actions as needed, and notify the originating
organization. |
|
|
Term
| What is the objective of the electronic Communications program? |
|
Definition
| Create clear, efficient, and effective communications. |
|
|
Term
| When an AutoArehive storage process is used what type of folder is created? |
|
Definition
|
|
Term
At least how many years remaining retention must records have to be shipped to a federal records
center? |
|
Definition
|
|
Term
| Once an item is archived how is it deleted? |
|
Definition
|
|
Term
| When you mail classified material address containers to the... |
|
Definition
| office that is to take action on it. |
|
|
Term
What is the official daily publication for rules, proposed rules, and notices of federal agencies and
organizations, and other presidential documents? |
|
Definition
|
|
Term
| What determination must be made before a record can he loaned to an authorized person? |
|
Definition
| Period of lime the record is needed. |
|
|
Term
| The best choice for ensuring accountable containers stay in a controlled environment is to mail them |
|
Definition
|
|
Term
| A special review of a publication or form is conducted when the... |
|
Definition
| OPR decides a publication needs to be changed before its two-year review. |
|
|
Term
| Who determines whether the recipient has a legitimate need for access to the classified information? |
|
Definition
|
|
Term
What must you do with unsealed containers endorsed "DO NOT FORWARD" that remain in action
offices at the close of business? |
|
Definition
| Store in a classified storage container. |
|
|
Term
| Why is the file plan filed as the first item in a filing system? |
|
Definition
| To help retrieve filed documents efficiently. |
|
|
Term
| What type of Air Force correspondence receives the most indorsements? |
|
Definition
|
|
Term
Air Force units at what level must document their organization, function, and activities and preserve their
records by implementing effective lifecycle management procedures within their areas of responsibility? |
|
Definition
|
|
Term
| Who is the approval authority for the public Web pages? |
|
Definition
|
|
Term
| Which plain language element reinforces the message that the document is intended for the reader? |
|
Definition
|
|
Term
Once they are assigned, active dUty personnel whose duties include filing, maintaining, and disposing of
official records must be trained within... |
|
Definition
|
|
Term
| Which of the following is an objective for determining retention? |
|
Definition
| How much Air Force documentation is really essential |
|
|
Term
The Air Force Portal provides essential online resources for the Air Force at a single location, and it also
docs the following except... |
|
Definition
| Provide faster, reliable service. |
|
|
Term
| What is "disposition," when dealing with Air Force records? |
|
Definition
| Actions taken with inactive records. |
|
|
Term
| To recycle Privacy Act (PA) material, what must recycling contracts include? |
|
Definition
| Specific contract clause on safeguarding privacy material until its destruction |
|
|
Term
| Who approves a waiver to keep small volumes of 2- to 8-year retention records in the current files area? |
|
Definition
|
|
Term
| How many disposition authorities (table and rule) are allowed per records series? |
|
Definition
|
|
Term
Who does a requester submit an appeal to, when a Freedom of Information Act (FOIA) office withholds a
record from release because they determined the record is exempt under one or more of the exemptions? |
|
Definition
| Secretary of the Air Force. |
|
|
Term
To reduce costly, ineffective, and redundant information collections and reporting requirements is the
information collection and reports management programs'... |
|
Definition
|
|
Term
| What is not a factor in releasing classified information? |
|
Definition
|
|
Term
| Which is not a Form Memorandum? |
|
Definition
|
|
Term
| What must you do when you find classitied material ou of proper control? |
|
Definition
| Take custody of the material and safeguard it. |
|
|
Term
| Which of the following is not a cutoff period? |
|
Definition
|
|
Term
| What identities file records and provides the cutoff for the records? |
|
Definition
|
|
Term
| When should you establish a formal paper version requirement for publications? |
|
Definition
| Mission-related need only. |
|
|
Term
Multipurpose written briefs that provide information, forward items of interest, or summarize problems
are... |
|
Definition
| bullet background papers. |
|
|
Term
| What must you do when you mail materials of different classifications in one package? |
|
Definition
| Place all material in a single inner container. |
|
|
Term
| Who appoints a records custodian? |
|
Definition
| of the Otfice of Record (COR). |
|
|
Term
| What information does not appear on a subdivision label? |
|
Definition
|
|
Term
How does the Air Force Records Information Management System (AFRIMS) ensure standardization
and accuracy of every records series? |
|
Definition
| Ensuring offices Air Force-wide use the same disposition instructions for records. |
|
|
Term
| What information is required for all top-level private Web pages? |
|
Definition
| Web page maintainer's organization, commercial and DSN phone number, and e-mail. |
|
|
Term
| When is an outer container not required for the transfer of classified information? |
|
Definition
| Secret and below being entered into the base information transfer system. |
|
|
Term
| What should you remove from a document prior to filing? |
|
Definition
|
|
Term
What is any knowing, willful, or negligent action contrary to the requirements of Executive Order 12958
that is not a security violation? |
|
Definition
|
|
Term
Up to what amount is the fine that may be imposed for maintaining a Privacy Act (PA) record system that
has not been published in the Federal Register or for making an unauthorized disclosure? |
|
Definition
|
|
Term
| Top Secret material should never be sent... |
|
Definition
| through the base information transfer system |
|
|
Term
| How are long-term paper records 10 years or older handled |
|
Definition
| Retired to authorized federal records centers. |
|
|
Term
Which of the following are ways we manage inf0rmation in support of infomlation resources
management? |
|
Definition
|
|
Term
| Which of the following is not an example of an Air Force record? |
|
Definition
|
|
Term
What is reviewed when files expand to more than one drawer or files are filed in other locations to
detennine the inclusive series number to be placed on the drawer label? |
|
Definition
|
|
Term
Who should know and implement the records maintenance, use, and disposition policies and procedures
for records maintained? |
|
Definition
|
|
Term
| Who is the focal point for the Freedom of Information Act (FOIA) portion of the installation web site? |
|
Definition
|
|
Term
| Who is the approval authority for the private Web pages? |
|
Definition
|
|
Term
Who is authorized to serve as the point of contact for, provide coordination on, certify, and/or approve
official Air Force publications and forms? |
|
Definition
| Only civilian employees or military members of the Air Force. |
|
|
Term
| Which plain language element emphasizes the need to put your main message up front? |
|
Definition
|
|
Term
When using additional copies of a record for cross-referencing, how is the cross-reference location
identified? |
|
Definition
| Mark each copy by circling the appropriate file code showing where the duplicate copies are filed. |
|
|
Term
| Who finds and provides the requested records and helps to detelmine whether to release the records? |
|
Definition
| Office of primary responsibility (OPR). |
|
|
Term
What type or-memorandum for record is an in-house document to record information that would
otherwise not be recorded in writing? |
|
Definition
|
|
Term
| What type of labels does the Air Force Records information Management System (AFRIMS) print? |
|
Definition
|
|
Term
| Who has the responsibility to ensure the intended receiver receives the tasking? |
|
Definition
|
|
Term
| When units change status but do not change function or mission, files are... |
|
Definition
| continued and cut otr the same way and at the same time as if no change of status had occurred. |
|
|
Term
| What type of records does the SF 135, Records Transmittal and Receipt, identify? |
|
Definition
| Retirement to a federal records center, staging center, or transfer to another organization. |
|
|
Term
| Which element of a Privacy Act (PA) statement shows the reason you are collecting the information? |
|
Definition
|
|
Term
What level of damage to national security could reasonably be expected if unauthorized disclosure of
Top Secret information occurred? |
|
Definition
|
|
Term
Who is responsible for preparing and coordinating on all proposed replies to a Freedom of Information
Act (FOIA) requestor? |
|
Definition
| of Information Act (FOIA) manager. |
|
|
Term
Who acts as the declassification authority when such action is appropriate and coordinates the release
or denial of records? |
|
Definition
| Office of primary responsibility (OPR). |
|
|
Term
The Department of Defense's (DO]) policy on providing information on its activities in an open manner
to the general public is to provide |
|
Definition
| a maximum amount of accurate and timely information concerning its activities. |
|
|
Term
When working with Privacy Act (PA) information, if more protection is needed for a system of records, be
sure to balance the |
|
Definition
| additional protection measures against risk and cost. |
|
|
Term
| Which mail class is for use only by authorized publishers and registered news agents? |
|
Definition
|
|
Term
| Where are labels placed on the file folders? |
|
Definition
| Placement is based on the needs of the office and is consistent. |
|
|
Term
| Which is an accurate example of an accountable container number? |
|
Definition
|
|
Term
| What type of records does the staging area store? |
|
Definition
|
|
Term
| What is used to determine the disposal of Privacy Act (PA) records? |
|
Definition
| Records retention schedule. |
|
|
Term
| Who is the focal point in a functional area for general Privacy Act (PA) questions? |
|
Definition
|
|
Term
| What is the management tool used to monitor and control internal reporting requirements... |
|
Definition
|
|
Term
| The database maintenance responsibility that addresses disk fragmentation is... |
|
Definition
|
|
Term
| What environment do you use to enter or edit content into in-line publishing forms? |
|
Definition
| Publishing center portal. |
|
|
Term
| Which mail class is for use only by authorized publishers and registered news agents? |
|
Definition
|
|
Term
| What type of records does the SF 135, Records Transmittal and Receipt, identify? |
|
Definition
| Retirement to a federal records center, staging center, or transfer to another organization. |
|
|
Term
| What term best describes the redundant storing ofthe customer name in the purchase order entity? |
|
Definition
|
|
Term
| How many disposition authorities (table and rule) are allowed per records series? |
|
Definition
|
|
Term
| Which of the following is not an example of an Air Foree record? |
|
Definition
|
|
Term
| Which plain language element reinforces the message that the document is intended for the reader? |
|
Definition
|
|
Term
| What must you do as a Content Publisher for a user to use images from the Air Force Portal directory? |
|
Definition
| The images must have been uploaded to the Air Force Portal directory prior to creating the document. |
|
|
Term
"To use and exploit tacit information, the objective is not to explicitly capture knowledge for the purpose
of managing it, but to provide capabilities which allow airmen to reach knowledge experts or centers of professional
expertise," describes which phase of knowledge management? |
|
Definition
|
|
Term
| Which is an accurate example of an accountable container number? |
|
Definition
|
|
Term
| What type of records does the staging area store? |
|
Definition
|
|
Term
| What is "disposition," when dealing with Air Force records? |
|
Definition
| Actions taken with inactive records. |
|
|
Term
| What goal is not one of Knowledge Based Operations? |
|
Definition
| Increase the creation of official Air Force information assets on paper. |
|
|
Term
| Who finds and provides the requested records and helps to detelmine whether to release the records? |
|
Definition
| Office of primary responsibility (OPR). |
|
|
Term
Knowledge owners can maintain interest in a Community of Practice (COP) by doing all of the following
except... |
|
Definition
| make all content available and do not delete old content. |
|
|
Term
| To keep a Community of Practice working smoothly you should not.. |
|
Definition
| approve new members to keep certain topics or areas up to date. |
|
|
Term
In the context of cognitive hierarchy what information is analyzed to provide meaning and value, or
evaluated as to implications for the operation? |
|
Definition
|
|
Term
| What is disposition based on when dealing with Air Force records? |
|
Definition
|
|
Term
| Who oversees organization's implementation of the Air Force Portal program? |
|
Definition
|
|
Term
| Who approves a waiver to keep small volumes of 2- to 8-year retention records in the current files area? |
|
Definition
|
|
Term
| Which of the following is an objective for determining retention? |
|
Definition
| How much Air Force documentation is really essential. |
|
|
Term
| What information is required for all top-level private Web pages? |
|
Definition
| Web page maintainer's organization, commercial and DSN phone number, and e-mail. |
|
|
Term
| To avoid conflicts or discrepancies, the best possible source for collecting personal data is... |
|
Definition
| the subject of the record. |
|
|
Term
| Freedom ofInformation Act (FOIA) requests categorized as simple involve records that are.. |
|
Definition
|
|
Term
| When you click the "Insert" button to import graphics the... |
|
Definition
| insert/edit image widget closes. |
|
|
Term
| How are long-term paper records 10 years or older handled... |
|
Definition
| Retired to authorized federal records centers. |
|
|
Term
What type of record is created when the Air National Guard (ANG) is creating the records and the
federal emergency managemcnt agency gets involved and federal dollars are put towards the emergency? |
|
Definition
|
|
Term
| What type of Air Force correspondence receives the most indorsements? |
|
Definition
|
|
Term
| What option is not a key element in the Air Force enterprise architecture of the Air Force Portal? |
|
Definition
| Means for faster reliable service. |
|
|
Term
|
Definition
| logical grouping of similar or related links. |
|
|
Term
| What does the Privacy Advisory on public web sites inform users about? |
|
Definition
| Why the information is solicited and how it will be used. |
|
|
Term
| What should you remove from a document prior to filing? |
|
Definition
|
|
Term
The Air Force Records Information Management System (AFRIMS) generates a tile disposition control
label for |
|
Definition
| each item listed on the file plan. |
|
|
Term
Who docs the office of primary responsibility (OPR) submit an AF IMT 525, Rccords Disposition
Recommendation, to? |
|
Definition
|
|
Term
Multipurpose written briefs that provide information, forward items of interest, or summarize problems
are... |
|
Definition
| bullet background papers. |
|
|
Term
| Knowledge combined with judgment and experience describes what level of the cognitive hierarchy? |
|
Definition
|
|
Term
What two items, used together. enable us to trace a container from the sender through the base
information transfer system into the US Postal Service, and on to the receiver? |
|
Definition
| Container numbers and DD Form 2825, Internal Receipt. |
|
|
Term
| Administrative changes to publications do not afffect subject matter... |
|
Definition
| content, authority, purpose, and application. |
|
|
Term
| When should For Official Use Only (FOUO) markings on a file or document be terminated? |
|
Definition
| When circumstances indicate the information no longer requires protection from public disclosure. |
|
|
Term
At least how many years remaining retention must records have to be shipped to a federal records
center? |
|
Definition
|
|
Term
| Content must be entered into what environment before it can be deployed? |
|
Definition
| Publishing center portal. |
|
|
Term
| Who appoints a records custodian? |
|
Definition
| of the Otfice of Record (COR). |
|
|
Term
Which Windows server special group contains only members who have logged on using an ordinary
user account? |
|
Definition
|
|
Term
What type or-memorandum for record is an in-house document to record information that would
otherwise not be recorded in writing? |
|
Definition
|
|
Term
What section is where all content to include text and more HTML code for formatting is placed in a basic
web document? |
|
Definition
|
|
Term
| What is the primary purpose of managing Air Force information? |
|
Definition
| Effectively and efficiently enhance the Air Force mission. |
|
|
Term
What is reviewed when files expand to more than one drawer or files are filed in other locations to
detennine the inclusive series number to be placed on the drawer label? |
|
Definition
|
|
Term
| The emergency disposal of records, without regard to tables and rules, is applied when the records... |
|
Definition
| are a menace to health, life, or property. |
|
|
Term
| Who is the focal point in a functional area for general Privacy Act (PA) questions? |
|
Definition
|
|
Term
Who acts as the declassification authority when such action is appropriate and coordinates the release
or denial of records? |
|
Definition
| Office of primary responsibility (OPR). |
|
|
Term
What term describes a set of data elements or values organized by using a model of horizontal rows and
vertical columns? |
|
Definition
|
|
Term
| What must you do when you mail materials of different classifications in one package? |
|
Definition
| Place all material in a single inner container. |
|
|
Term
| Which element of a Privacy Act (PA) statement shows the reason you are collecting the information? |
|
Definition
|
|
Term
| When is an outer container not required for the transfer of classified information? |
|
Definition
| Secret and below being entered into the base information transfer system. |
|
|
Term
| Top Secret material should never be sent... |
|
Definition
| through the base infonnatioll translcr system. |
|
|
Term
| One method a database administrator can maintain database access control is to limit a user access to... |
|
Definition
| use the least privilege concept. |
|
|
Term
| When storing data structures a group of ordered data items or elements defines what type of list? |
|
Definition
|
|
Term
Who should know and implement the records maintenance, use, and disposition policies and procedures
for records maintained? |
|
Definition
|
|
Term
| Who determines whether the recipient has a legitimate need for access to the classified information? |
|
Definition
|
|
Term
| Who is the most important part of the Air Force Portal initiative? |
|
Definition
|
|
Term
| Where are labels placed on the file folders? |
|
Definition
| Placement is based on the needs of the office and is consistent. |
|
|
Term
| Knowledge Information implementation lead to all the following except... |
|
Definition
| restricting that knowledge across your organization. |
|
|
Term
| Which content publishing form is used to complete other forms as well as for its own uses? |
|
Definition
|
|
Term
What type of Community of Practice workspace allows you to view the home page, but not its content;
as well as allowing you to check out the membership and purpose statement before applying for membership? |
|
Definition
|
|
Term
If you do not have a graphic or image uploaded to a SharePoint picture library and you want to load
one, what is the next step? |
|
Definition
| On the site page, click the site actions menu, and then click the create link. |
|
|
Term
When working with Privacy Act (PA) information, if more protection is needed for a system of records, be
sure to balance the... |
|
Definition
| additional protection measures against risk and cost. |
|
|
Term
| To recycle Privacy Act (PA) material, what must recycling contracts include? |
|
Definition
| Specific contract clause on safeguarding privacy material until its destruction. |
|
|
Term
| An official system of records must be... |
|
Definition
| authorized by law or executive order. |
|
|
Term
| What identities file records and provides the cutoff for the records? |
|
Definition
|
|
Term
A tree structure within a hierarchical data structure is best used to display database records that have
what type of fields? |
|
Definition
|
|
Term
| What type of labels does the Air Force Records information Management System (AFRIMS) print? |
|
Definition
|
|
Term
Air Force units at what level must document their organization, function, and activities and preserve their
records by implementing effective lifecycle management procedures within their areas of responsibility? |
|
Definition
|
|
Term
| Another data structure name for a network that is similar to a tree structure is called a... |
|
Definition
|
|
Term
| What determination must be made before a record can he loaned to an authorized person? |
|
Definition
| Period of lime the record is needed. |
|
|
Term
What method is used by a database administrator to manage the updating of information on an
enterprise's computer system? |
|
Definition
|
|
Term
What is the official daily publication for rules, proposed rules, and notices of federal agencies and
organizations, and other presidential documents? |
|
Definition
|
|
Term
| Which of the following is not a cutoff period? |
|
Definition
|
|
Term
Up to what amount is the fine that may be imposed for maintaining a Privacy Act (PA) record system that
has not been published in the Federal Register or for making an unauthorized disclosure? |
|
Definition
|
|
Term
What term is a structured description of records used to describe database object representations, and
the relationships among them? |
|
Definition
|
|
Term
| By filling out summary information for documents you create, your final records will be... |
|
Definition
| easier to manage and retrieve. |
|
|
Term
When using additional copies of a record for cross-referencing, how is the cross-reference location
identified? |
|
Definition
| Mark each copy by circling the appropriate file code showing where the duplicate copies are filed. |
|
|
Term
The Department of Defense's (DO]) policy on providing information on its activities in an open manner
to the general public is to provide... |
|
Definition
| a maximum amount of accurate and timely information concerning its activities. |
|
|
Term
| How docs the records disposition program play a key role in the management of Air Force records? |
|
Definition
| Economic and effecient management. |
|
|
Term
| Who ensures the links in your web site are maintained and in working order? |
|
Definition
|
|
Term
| What must you do when you find classitied material ou of proper control? |
|
Definition
| Take custody of the material and safeguard it. |
|
|
Term
The Air Force Portal provides essential online resources for the Air Force at a single location, and it also
docs the following except |
|
Definition
| Provide faster, reliable service. |
|
|
Term
| When an AutoArehive storage process is used what type of folder is created? |
|
Definition
|
|
Term
"Knowledge results when information is organized and abstracted to produce something that is useful,
predictive and expository to the decision-maker," describes which phase of knowledge management? |
|
Definition
|
|
Term
Who is authorized to serve as the point of contact for, provide coordination on, certify, and/or approve
official Air Force publications and forms? |
|
Definition
| Only civilian employees or military members of the Air Force. |
|
|
Term
| When may For Official Use Only material be placed on an Internet web site? |
|
Definition
Only if access to the site is limited to a specific target audience and the information is encrypted or
password protected. |
|
|
Term
| What objectives will the maturation ofthe services oriented architecture directly support? |
|
Definition
| Secretary of the Air Force. |
|
|
Term
What actions are appropriate when unauthorized disclosure of For Official Use Only (FOUO) records
occurs? |
|
Definition
Appropriate administrative actions to fix the cause, disciplinary actions as needed, and notify the originating
organization. |
|
|
Term
How does the Air Force Records Information Management System (AFRIMS) ensure standardization
and accuracy of every records series? |
|
Definition
| Ensuring offices Air Force-wide use the same disposition instructions for records. |
|
|
Term
What term best describes the process of organizing data into tables that result in the database being
unambiguous as intended? |
|
Definition
|
|
Term
| What is the management tool used to monitor and control internal reporting requirements? |
|
Definition
|
|
Term
| When should you establish a formal paper version requirement for publications? |
|
Definition
| Mission-related need only. |
|
|
Term
| Which plain language element emphasizes the need to put your main message up front? |
|
Definition
|
|
Term
| Who is the approval authority for the private Web pages? |
|
Definition
|
|
Term
| Data analyzed describes what level of the cognitive hierarchy? |
|
Definition
|
|
Term
| What is the objective of the electronic COmmunications program? |
|
Definition
| Create clear, efficient, and effective communications. |
|
|
Term
| Which is not a Form Memorandum? |
|
Definition
|
|
Term
| What is the highest-level element in a basic web document? |
|
Definition
|
|
Term
| Cross-referencing provides more reliable files service as long as.. |
|
Definition
| excessive cross-referencing is avoided. |
|
|
Term
| The main purpose of a database is to... |
|
Definition
| make data independent of its programs. |
|
|
Term
| What stage of the life cycle management provides preservation? |
|
Definition
|
|
Term
Which of the following are ways we manage inf0rmation in support of infomlation resources
management? |
|
Definition
|
|
Term
"Technologies and processes enable efficient and targeted workflows, dynamic subscription, proactive
push, smart pull, and cross-mission collaboration," describes which phase of knowledge management? |
|
Definition
|
|
Term
Who must test and certify user-developed software before installing it on an automated information
system? |
|
Definition
| Local security officials. |
|
|
Term
In the context of cognitive hierarchy, what is knowledge that has been synthesized and judgment
applied to it in a specific situation to comprehend the situation's inner relationships? |
|
Definition
|
|
Term
| When units change status but do not change function or mission, files are... |
|
Definition
| continued and cut otr the same way and at the same time as if no change of status had occurred. |
|
|
Term
| Who has full control over the Sharepoint site when establishing a collaborative site? |
|
Definition
|
|
Term
What type of request allows other Air Force directives to give individuals access to Privacy Act (PA)
records? |
|
Definition
|
|
Term
| What is used to determine the disposal of Privacy Act (PA) records? |
|
Definition
| Records retention schedule. |
|
|
Term
On the average, about what percentage of communication do you write in the active voice to
communicate effectively? |
|
Definition
|
|
Term
| When you mail classified materiaL address containers to the... |
|
Definition
| office that is to take action on it. |
|
|
Term
| Sharepoint Central administrators will set-up workflows, but are not capable of... |
|
Definition
|
|
Term
|
Definition
| Physical representation of data entity attribute. |
|
|
Term
To reduce costly, ineffective, and redundant information collections and reporting requirements is the
information collection and reports management programs'... |
|
Definition
|
|
Term
| A special review of a publication or form is conducted when the... |
|
Definition
| OPR decides a publication needs to be changed before its two-year review. |
|
|
Term
| What information does not appear on a subdivision label? |
|
Definition
|
|
Term
The database maintenance responsibility that maintains a collection of meta data, DBMS, software,
code libraries, and editing tools is managing... |
|
Definition
|
|
Term
The database maintenance responsibility that maintains a collection of meta data, DBMS, software,
code libraries, and editing tools is managing... |
|
Definition
|
|
Term
| The best choice for ensuring accountable containers stay in a controlled environment is to mail them... |
|
Definition
|
|
Term
What SharePoint features are activated by default for all information stored in the central administration
level of SharePoint? |
|
Definition
|
|
Term
| What is not a factor in releasing classified information? |
|
Definition
|
|
Term
| Which information using assets do knowledge based operations manage in an integrated environment? |
|
Definition
| People, processes, and tools. |
|
|
Term
Who is responsible for preparing and coordinating on all proposed replies to a Freedom of Information
Act (FOIA) requestor? |
|
Definition
| Information Act (FOIA) manager. |
|
|
Term
| Once an item is archived how is it deleted? |
|
Definition
|
|
Term
What level of damage to national security could reasonably be expected if unauthorized disclosure of
Top Secret information occurred? |
|
Definition
|
|
Term
| What environment does all Air Force users see when they sign on to the Air Force Portal? |
|
Definition
| Air Force Portal production. |
|
|
Term
What is any knowing, willful, or negligent action contrary to the requirements of Executive Order 12958
that is not a security violation? |
|
Definition
|
|
Term
| What is the vision of Enterprise Information Management? |
|
Definition
| Provide tools to empower users to exploit information in an enterprise-wide environment. |
|
|
Term
| Who is authorized to approve the permanent retention of records? |
|
Definition
| Archivist of the United States. |
|
|
Term
| What is one of the duties of the Air Force Federal Register Liaison Office (AFFRLO)? |
|
Definition
| Provide advice/guidance to Air Force personnel on publishing rules and notices. |
|
|
Term
What type of Community of Practice workspace allows you to view its home page as well as all of its
contents? |
|
Definition
|
|
Term
| When should you use certified mail? |
|
Definition
| required by law or Department of Defense (DOD) or Air Force directives. |
|
|
Term
Once they are assigned, active dUty personnel whose duties include filing, maintaining, and disposing
of official records must be trained within... |
|
Definition
|
|
Term
| Who has the responsibility to ensure the intended receiver receives the tasking? |
|
Definition
|
|
Term
| What is the first part of the plan when developing a vital records plan? |
|
Definition
| Description of the records. |
|
|
Term
| What type of classification decision involves information that is paraphrased or restated? |
|
Definition
|
|
Term
Who does a requester submit an appeal to, when a Freedom of Information Act (FOIA) office withholds
a record from release because they determined the record is exempt under one or more of the exemptions? |
|
Definition
| Secretary of the Air Force. |
|
|
Term
| Which of these processes is not a step in the publishing process of electronic products? |
|
Definition
|
|
Term
| What gives the reader a reference trail to follow when a document is located somewhere else? |
|
Definition
|
|
Term
| Why is the file plan filed as the first item in a filing system? |
|
Definition
| To help retrieve filed documents efficiently. |
|
|
Term
| Who is the approval authority for the public Web pages? |
|
Definition
|
|
Term
What information architecture goal provides a corporate portal interface with the necessary breadth of
information sources required without overwhelming the user with an overly complicated environment? |
|
Definition
|
|
Term
| What database normalization form has a type of entity dependency called transitive dependency? |
|
Definition
|
|
Term
| What type of information should be considered and protected as For Official Use Only (FOUO)? |
|
Definition
Information that may be withheld because disclosure would cause a forseeable harm to an interest
protected by the freedom of information act. |
|
|
Term
One method to provide protection of critical data against tampering is to control the physical access to
the automated information system itself by... |
|
Definition
| installing keyboard locks. |
|
|
Term
What must you do with unsealed containers endorsed "DO NOT FORWARD" that remain in action
offices at the close of business? |
|
Definition
| Store in a classified storage container. |
|
|
Term
| Which is an accurate example of an accountable container number? |
|
Definition
|
|
Term
What two items, used together. enable us to trace a container from the sender through the base
information transfer system into the US Postal Service, and on to the receiver? |
|
Definition
| Container numbers and DD Form 2825, Internal Receipt. |
|
|
Term
| Which mail class is for use only by authorized publishers and registered news agents? |
|
Definition
|
|
Term
| When units change status but do not change function or mission, files are... |
|
Definition
| continued and cut otr the same way and at the same time as if no change of status had occurred. |
|
|
Term
What type of request allows other Air Force directives to give individuals access to Privacy Act (PA)
records? |
|
Definition
|
|
Term
| Which information using assets do knowledge based operations manage in an integrated environment? |
|
Definition
| People, processes, and tools. |
|
|
Term
Who acts as the declassification authority when such action is appropriate and coordinates the release or
denial of records? |
|
Definition
| Office of primary responsibility (OPR). |
|
|
Term
What term is a structured description of records used to describe database object representations, and
the relationships among them? |
|
Definition
|
|
Term
| Knowledge Information implementation lead to all the following except... |
|
Definition
| restricting that knowledge across your organization. |
|
|
Term
| What type of labels does the Air Force Records information Management System (AFRIMS) print? |
|
Definition
|
|
Term
Which Windows server special group contains only members who have logged on using an ordinary
user account? |
|
Definition
|
|
Term
Which of the following are ways we manage inf0rmation in support of infomlation resources
management? |
|
Definition
|
|
Term
| When should you establish a formal paper version requirement for publications? |
|
Definition
| Mission-related need only. |
|
|
Term
Up to what amount is the fine that may be imposed for maintaining a Privacy Act (PA) record system that
has not been published in the Federal Register or for making an unauthorized disclosure? |
|
Definition
|
|
Term
| What gives the reader a reference trail to follow when a document is located somewhere else? |
|
Definition
|
|
Term
| Top Secret material should never be sent... |
|
Definition
| through the base infonnatioll translcr system. |
|
|
Term
| A special review of a publication or form is conducted when the... |
|
Definition
| OPR decides a publication needs to be changed before its two-year review. |
|
|
Term
| Which plain language element reinforces the message that the document is intended for the reader? |
|
Definition
|
|
Term
| When you click the "Insert" button to import graphics the... |
|
Definition
| insert/edit image widget closes. |
|
|
Term
|
Definition
| logical grouping of similar or related links. |
|
|
Term
The Department of Defense's (DO]) policy on providing information on its activities in an open manner
to the general public is to provide... |
|
Definition
| a maximum amount of accurate and timely information concerning its activities. |
|
|
Term
At least how many years remaining retention must records have to be shipped to a federal records
center? |
|
Definition
|
|
Term
What type or-memorandum for record is an in-house document to record information that would
otherwise not be recorded in writing? |
|
Definition
|
|
Term
| Why is the file plan filed as the first item in a filing system? |
|
Definition
| To help retrieve filed documents efficiently. |
|
|
Term
| Who is the focal point for the Freedom of Information Act (FOIA) portion of the installation web site? |
|
Definition
|
|
Term
| What must you do when you mail materials of different classifications in one package? |
|
Definition
| Place all material in a single inner container. |
|
|
Term
| Sharepoint Central administrators will set-up workflows, but are not capable of... |
|
Definition
|
|
Term
| What identities file records and provides the cutoff for the records? |
|
Definition
|
|
Term
"To use and exploit tacit information, the objective is not to explicitly capture knowledge for the purpose
of managing it, but to provide capabilities which allow airmen to reach knowledge experts or centers of professional
expertise," describes which phase of knowledge management? |
|
Definition
|
|
Term
What level of damage to national security could reasonably be expected if unauthorized disclosure of
Top Secret information occurred? |
|
Definition
|
|
Term
When working with Privacy Act (PA) information, if more protection is needed for a system of records, be
sure to balance the... |
|
Definition
| additional protection measures against risk and cost. |
|
|
Term
What SharePoint features are activated by default for all information stored in the central administration
level of SharePoint? |
|
Definition
|
|
Term
| An official system of records must be... |
|
Definition
| authorized by law or executive order. |
|
|
Term
| What goal is not one of Knowledge Based Operations? |
|
Definition
| Increase the creation of official Air Force information assets on paper. |
|
|
Term
| Who ensures the links in your web site are maintained and in working order? |
|
Definition
|
|
Term
What is reviewed when files expand to more than one drawer or files are filed in other locations to
detennine the inclusive series number to be placed on the drawer label? |
|
Definition
|
|
Term
| What objectives will the maturation ofthe services oriented architecture directly support? |
|
Definition
| Secretary of the Air Force. |
|
|
Term
| Who is the focal point in a functional area for general Privacy Act (PA) questions? |
|
Definition
|
|
Term
The database maintenance responsibility that maintains a collection of meta data, DBMS, software,
code libraries, and editing tools is managing... |
|
Definition
|
|
Term
| Which plain language element emphasizes the need to put your main message up front? |
|
Definition
|
|
Term
When using additional copies of a record for cross-referencing, how is the cross-reference location
identified? |
|
Definition
| Mark each copy by circling the appropriate file code showing where the duplicate copies are filed. |
|
|
Term
| What is the management tool used to monitor and control internal reporting requirements? |
|
Definition
|
|
Term
| What type of information should be considered and protected as For Official Use Only (FOUO)? |
|
Definition
Information that may be withheld because disclosure would cause a forseeable harm to an interest
protected by the freedom of information act. |
|
|
Term
What type of Community of Practice workspace allows you to view the home page, but not its content;
as well as allowing you to check out the membership and purpose statement before applying for membership? |
|
Definition
|
|
Term
What must you do with unsealed containers endorsed "DO NOT FORWARD" that remain in action
offices at the close of business? |
|
Definition
| Store in a classified storage container. |
|
|
Term
| What is disposition based on when dealing with Air Force records? |
|
Definition
|
|
Term
| What must you do as a Content Publisher for a user to use images from the Air Force Portal directory? |
|
Definition
| The images must have been uploaded to the Air Force Portal directory prior to creating the document. |
|
|
Term
| To avoid conflicts or discrepancies, the best possible source for collecting personal data is... |
|
Definition
| the subject of the record. |
|
|
Term
Who is authorized to serve as the point of contact for, provide coordination on, certify, and/or approve
official Air Force publications and forms? |
|
Definition
| Only civilian employees or military members of the Air Force. |
|
|
Term
| Which is not a Form Memorandum? |
|
Definition
|
|
Term
| When storing data structures a group of ordered data items or elements defines what type of list? |
|
Definition
|
|
Term
| When an AutoArehive storage process is used what type of folder is created? |
|
Definition
|
|
Term
Who should know and implement the records maintenance, use, and disposition policies and procedures
for records maintained? |
|
Definition
|
|
Term
| What is not a factor in releasing classified information? |
|
Definition
|
|
Term
| Which element of a Privacy Act (PA) statement shows the reason you are collecting the information? |
|
Definition
|
|
Term
| When should For Official Use Only (FOUO) markings on a file or document be terminated? |
|
Definition
| When circumstances indicate the information no longer requires protection from public disclosure. |
|
|
Term
| What type of records does the staging area store? |
|
Definition
|
|
Term
What information architecture goal provides a corporate portal interface with the necessary breadth of
information sources required without overwhelming the user with an overly complicated environment? |
|
Definition
|
|
Term
Who docs the office of primary responsibility (OPR) submit an AF IMT 525, Rccords Disposition
Recommendation, to? |
|
Definition
|
|
Term
| What term do you use to address the data item instead of addressing the entire size of the data item? |
|
Definition
|
|
Term
| What environment do you use to enter or edit content into in-line publishing forms? |
|
Definition
| Publishing center portal. |
|
|
Term
| Who is the approval authority for the private Web pages? |
|
Definition
|
|
Term
|
Definition
| Physical representation of data entity attribute. |
|
|
Term
| What determination must be made before a record can he loaned to an authorized person? |
|
Definition
| Period of lime the record is needed. |
|
|
Term
Multipurpose written briefs that provide information, forward items of interest, or summarize problems
are... |
|
Definition
| bullet background papers. |
|
|
Term
| Who finds and provides the requested records and helps to detelmine whether to release the records? |
|
Definition
| Office of primary responsibility (OPR). |
|
|
Term
| Which of the following is not an example of an Air Foree record? |
|
Definition
|
|
Term
What term best describes the process of organizing data into tables that result in the database being
unambiguous as intended? |
|
Definition
|
|
Term
| Which of the following is not a cutoff period? |
|
Definition
|
|
Term
| Knowledge combined with judgment and experience describes what level of the cognitive hierarchy? |
|
Definition
|
|
Term
| What should you remove from a document prior to filing? |
|
Definition
|
|
Term
| When is an outer container not required for the transfer of classified information? |
|
Definition
| Secret and below being entered into the base information transfer system. |
|
|
Term
| Which content publishing form is used to complete other forms as well as for its own uses? |
|
Definition
|
|
Term
| When you mail classified materiaL address containers to the... |
|
Definition
| office that is to take action on it. |
|
|
Term
| What type of classification decision involves information that is paraphrased or restated? |
|
Definition
|
|
Term
| To keep a Community of Practice working smoothly you should not... |
|
Definition
| approve new members to keep certain topics or areas up to date. |
|
|
Term
One method to provide protection of critical data against tampering is to control the physical access to
the automated information system itself by... |
|
Definition
| installing keyboard locks. |
|
|
Term
| When may For Official Use Only material be placed on an Internet web site? |
|
Definition
Only if access to the site is limited to a specific target audience and the information is encrypted or
password protected. |
|
|
Term
| Who has full control over the Sharepoint site when establishing a collaborative site? |
|
Definition
|
|
Term
| What is one of the duties of the Air Force Federal Register Liaison Office (AFFRLO)? |
|
Definition
| Provide advice/guidance to Air Force personnel on publishing rules and notices. |
|
|
Term
| What information does not appear on a subdivision label? |
|
Definition
|
|
Term
What type of Community of Practice workspace allows you to view its home page as well as all of its
contents? |
|
Definition
|
|
Term
| How docs the records disposition program play a key role in the management of Air Force records? |
|
Definition
| Economic and effecient management. |
|
|
Term
| What is the highest-level element in a basic web document? |
|
Definition
|
|
Term
| The database maintenance responsibility that addresses disk fragmentation is... |
|
Definition
|
|
Term
Knowledge owners can maintain interest in a Community of Practice (COP) by doing all of the following
except... |
|
Definition
| make all content available and do not delete old content. |
|
|
Term
A tree structure within a hierarchical data structure is best used to display database records that have
what type of fields? |
|
Definition
|
|
Term
| The emergency disposal of records, without regard to tables and rules, is applied when the records... |
|
Definition
| are a menace to health, life, or property. |
|
|
Term
| What is the primary purpose of managing Air Force information? |
|
Definition
| Effectively and efficiently enhance the Air Force mission. |
|
|
Term
| One method a database administrator can maintain database access control is to limit a user access to |
|
Definition
| use the least privilege concept. |
|
|
Term
| To recycle Privacy Act (PA) material, what must recycling contracts include? |
|
Definition
| Specific contract clause on safeguarding privacy material until its destruction. |
|
|
Term
| Freedom ofInformation Act (FOIA) requests categorized as simple involve records that are |
|
Definition
|
|
Term
| What option is not a key element in the Air Force enterprise architecture of the Air Force Portal? |
|
Definition
| Means for faster reliable service. |
|
|
Term
"Technologies and processes enable efficient and targeted workflows, dynamic subscription, proactive
push, smart pull, and cross-mission collaboration," describes which phase of knowledge management? |
|
Definition
|
|
Term
| The main purpose of a database is to... |
|
Definition
| make data independent of its programs. |
|
|
Term
What is the official daily publication for rules, proposed rules, and notices of federal agencies and
organizations, and other presidential documents? |
|
Definition
|
|
Term
| What information is required for all top-level private Web pages? |
|
Definition
| Web page maintainer's organization, commercial and DSN phone number, and e-mail. |
|
|
Term
| Where are labels placed on the file folders? |
|
Definition
| Placement is based on the needs of the office and is consistent. |
|
|
Term
What type of record is created when the Air National Guard (ANG) is creating the records and the
federal emergency managemcnt agency gets involved and federal dollars are put towards the emergency? |
|
Definition
|
|
Term
| Once an item is archived how is it deleted? |
|
Definition
|
|
Term
What is any knowing, willful, or negligent action contrary to the requirements of Executive Order 12958
that is not a security violation? |
|
Definition
|
|
Term
| What type of records does the SF 135, Records Transmittal and Receipt, identify? |
|
Definition
| Retirement to a federal records center, staging center, or transfer to another organization. |
|
|
Term
| What database normalization form has a type of entity dependency called transitive dependency? |
|
Definition
|
|
Term
What method is used by a database administrator to manage the updating of information on an
enterprise's computer system? |
|
Definition
|
|
Term
On the average, about what percentage of communication do you write in the active voice to
communicate effectively? |
|
Definition
|
|
Term
| What does the Privacy Advisory on public web sites inform users about? |
|
Definition
| Why the information is solicited and how it will be used. |
|
|
Term
Who must test and certify user-developed software before installing it on an automated information
system? |
|
Definition
| Local security officials. |
|
|
Term
In the context of cognitive hierarchy what information is analyzed to provide meaning and value, or
evaluated as to implications for the operation? |
|
Definition
|
|
Term
| What is the vision of Enterprise Information Management? |
|
Definition
| Provide tools to empower users to exploit information in an enterprise-wide environment. |
|
|
Term
| What is used to determine the disposal of Privacy Act (PA) records? |
|
Definition
| Records retention schedule. |
|
|
Term
| The best choice for ensuring accountable containers stay in a controlled environment is to mail them... |
|
Definition
|
|
Term
| How many disposition authorities (table and rule) are allowed per records series? |
|
Definition
|
|
Term
| What is the objective of the electronic COmmunications program? |
|
Definition
| Create clear, efficient, and effective communications. |
|
|
Term
How does the Air Force Records Information Management System (AFRIMS) ensure standardization
and accuracy of every records series? |
|
Definition
| Ensuring offices Air Force-wide use the same disposition instructions for records. |
|
|
Term
| Who oversees organization's implementation of the Air Force Portal program? |
|
Definition
|
|
Term
Air Force units at what level must document their organization, function, and activities and preserve
their records by implementing effective lifecycle management procedures within their areas of responsibility? |
|
Definition
|
|
Term
The Air Force Records Information Management System (AFRIMS) generates a tile disposition control
label for... |
|
Definition
| each item listed on the file plan. |
|
|
Term
| When Communities of Interest are formed, they will not initially focus on developing... |
|
Definition
| locations for implementation. |
|
|
Term
If you do not have a graphic or image uploaded to a SharePoint picture library and you want to load
one, what is the next step? |
|
Definition
| On the site page, click the site actions menu, and then click the create link. |
|
|
Term
| What environment does all Air Force users see when they sign on to the Air Force Portal? |
|
Definition
| Air Force Portal production. |
|
|
Term
What section is where all content to include text and more HTML code for formatting is placed in a
basic web document? |
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Definition
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Term
| What is the first part of the plan when developing a vital records plan? |
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Definition
| Description of the records. |
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Term
| Another data structure name for a network that is similar to a tree structure is called a... |
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Definition
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Term
Who is responsible for preparing and coordinating on all proposed replies to a Freedom of Information
Act (FOIA) requestor? |
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Definition
| of Information Act (FOIA) manager. |
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Term
| Which of these processes is not a step in the publishing process of electronic products? |
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Definition
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Term
| What term best describes the redundant storing ofthe customer name in the purchase order entity? |
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Definition
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Term
| Who is the approval authority for the public Web pages? |
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Definition
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Term
| Content must be entered into what environment before it can be deployed? |
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Definition
| Publishing center portal. |
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Term
| When should you use certified mail? |
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Definition
| required by law or Department of Defense (DOD) or Air Force directives. |
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Term
What term describes a set of data elements or values organized by using a model of horizontal rows
and vertical columns? |
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Definition
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Term
"Knowledge results when information is organized and abstracted to produce something that is useful,
predictive and expository to the decision-maker," describes which phase of knowledge management? |
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Definition
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Term
The Air Force Portal provides essential online resources for the Air Force at a single location, and it
also docs the following except... |
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Definition
| Provide faster, reliable service. |
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Term
| Who has the responsibility to ensure the intended receiver receives the tasking? |
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Definition
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Term
Who approves a waiver to keep small volumes of 2- to 8-year retention records in the current files
area? |
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Definition
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Term
To reduce costly, ineffective, and redundant information collections and reporting requirements is the
information collection and reports management programs'... |
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Definition
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Term
| What stage of the life cycle management provides preservation? |
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Definition
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Term
What actions are appropriate when unauthorized disclosure of For Official Use Only (FOUO) records
occurs? |
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Definition
Appropriate administrative actions to fix the cause, disciplinary actions as needed, and notify the originating
organization. |
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Term
| How are long-term paper records 10 years or older handled... |
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Definition
| Retired to authorized federal records centers. |
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Term
| Who determines whether the recipient has a legitimate need for access to the classified information? |
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Definition
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Term
| What type of Air Force correspondence receives the most indorsements? |
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Definition
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Term
| What must you do when you find classitied material out of proper control? |
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Definition
| Take custody of the material and safeguard it. |
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Term
| Administrative changes to publications do not afffect subject matter... |
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Definition
| content, authority, purpose, and application. |
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Term
| Who appoints a records custodian? |
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Definition
| of the Office of Record (COR). |
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Term
| Who is the most important part of the Air Force Portal initiative? |
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Definition
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Term
| Cross-referencing provides more reliable files service as long as... |
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Definition
| excessive cross-referencing is avoided. |
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Term
| Who is authorized to approve the permanent retention of records? |
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Definition
| Archivist of the United States. |
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Term
Once they are assigned, active dUty personnel whose duties include filing, maintaining, and disposing
of official records must be trained within... |
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Definition
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Term
| Which of the following is an objective for determining retention? |
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Definition
| How much Air Force documentation is really essential. |
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Term
Who does a requester submit an appeal to, when a Freedom of Information Act (FOIA) office withholds
a record from release because they determined the record is exempt under one or more of the exemptions? |
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Definition
| Secretary of the Air Force. |
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