Term
| The Air Force Portal provides essential online resources for the Air Force at a single location, and it also does the following except? |
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Definition
| Provide faster, reliable service |
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Term
Who is the approval authority for the public
Web Pages? |
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Definition
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Term
| What information is required for all top-level private Web pages? |
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Definition
| Web page maintainer's organization, commercial and DSN phone number, and e-mail |
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Term
| Who is the approval authority for the private Web pages? |
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Definition
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Term
| What is the primary purpose of managing Air Force information? |
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Definition
| Effectively and efficiently enhance the Air Force mission |
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Term
| Which of the following are ways we manage information in support of information resources management? |
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Definition
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Term
| What stage of the life cycle management provides preservation? |
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Definition
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Term
| What is the objective of the electronic communications program? |
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Definition
| Create clear,efficient, and effective communications |
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Term
| Which plane language element empasizes the need to put your main message up front? |
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Definition
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Term
| Which plain language element reinforces the message that the document is intended for the reader? |
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Definition
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Term
| On the average, about what percentage of communication do you write in the active voice to communicate effectively? |
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Definition
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Term
| Which is not a Form Memorandum? |
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Definition
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Term
| What type of Air Force receives the most indorsments? |
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Definition
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Term
| What type of memorandum for record is an in-house document to record information that world otherwise not be recorded in writing? |
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Definition
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Term
| Multipurpose written briefs that provide information, foward items of intrest, or summarize probls are |
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Definition
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Term
| Who has the responsibility to ensure the intended receiver receives the tasking? |
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Definition
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Term
| When an AutoAchive storage process is used what type of folder is created? |
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Definition
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Term
| Once an item is archived how is it deleted |
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Definition
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Term
| What must you do with unsealed containers endorsed "DO NOT FORWORD" that remain in action offices at the closeof business? |
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Definition
| Store in a classified storage container |
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Term
| Which mail class is for use only by authorized publishers and registered news agents? |
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Definition
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Term
| When should you use certified mail? |
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Definition
| When requiored by law or Department of Defense (DoD) or Air Force directives |
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Term
| What two items, used togeher, enable us to trace a container from then sender through the base informationtransfer system into the US Postal Service, and on to the reciever? |
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Definition
| Container numbers and DD Form 2825, Internal Receipt |
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Term
| Which is an accurate example of accountable container number? |
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Definition
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Term
| The best choice for ensuring accountable containers stay in a controlled environment is to mail them |
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Definition
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Term
| What level of damage to national security could reasonably be expected if unauthorised disclosure of Top Secret information occurred? |
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Definition
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Term
| What type of classification decision involves information that is parahrased or restated? |
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Definition
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Term
| What is any knowing, willful, or negligent action contrary to the requirements of Executive Order 12958 that is not a security violation? |
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Definition
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Term
| What must you dp when you find classified material out of proper control? |
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Definition
| Take custody of the material and safeguard it |
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Term
| What is not factor in releasing classified information? |
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Definition
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Term
| Who determines whether the recipient has a legitimate need for access to the classified information? |
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Definition
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Term
| Top Secret material should never be sent |
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Definition
| through the base information transfer system |
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Term
| When is an outer container not required for the transfer of classified information? |
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Definition
| Secret and below being entered into the base information tranfer system |
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Term
| What must you do when you mail materials of different classifications in one package |
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Definition
| Place all material in a single inner container |
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Term
| When you mail classified material, address containers to the |
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Definition
| Office that is to take action on it |
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Term
| Air Force units at what level must document their organization, function, and activities and preserve their records by implementing effective lifecycle management procedures within their areas of responsibility? |
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Definition
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Term
| Which of the following is not an example of an Air Force record? |
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Definition
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Term
| What type of record is created when the Air National Guard (ANG) is creating the records and the federal emergency managment agency gets involved and federal dollars are put towords the emergeny? |
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Definition
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Term
| Once they are assigned, active duty personnel whose duties include filing, maintaining, and disposing of official records must be trained within |
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Definition
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Term
| Who appoints a records custodian? |
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Definition
| Cheif of the Office of Record (COR) |
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Term
| Who should know and implement the records maintenance, use, and the disposition policies and procedures for records maintained? |
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Definition
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Term
| By filling out summary information for documents you create, your final records will be |
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Definition
| easier to manage and retrieve |
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Term
| How does the Air Force Records Information Management System (AFRIMS) ensure standardization and accuracy of every records series? |
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Definition
| Centralizing all records management functions Air Force-wide |
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Term
| What type of labels does the Air Force Records Information Managment System (AFRIMS) print? |
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Definition
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Term
| The Air Force Records Information Managment System (AFRIMS) generates a file dispostion control label for |
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Definition
| each item listed on the file plan |
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Term
| How many disposition authorities (table and rule) are allowed per records series? |
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Definition
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Term
| What identifies file records and provides the cutoff for the records? |
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Definition
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Term
| Where are labels placed on the file folders? |
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Definition
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Term
| What information does not appear on a subdivision label? |
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Definition
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Term
What is reviewed when files expand to more than one drawer or files are filed in other locations to determine the inclusice series numbers to be places on the drawer label?
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Definition
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Term
| What should you remove from a document prior to filing? |
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Definition
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Term
| Why is the file plan filed as the first item in a filing system? |
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Definition
| To help retriece files documents efficiently |
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Term
| What gives the reader a reference trail to follow when a document is located somewhere else? |
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Definition
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Term
| When using addtional copies of a record for cross-referencing, how is the cross-reference location identified? |
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Definition
| Mark each copy by circling the appropriate file code showing where the duplicate copies are filed |
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Term
| Cross-reference provides more reliable files services as long as |
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Definition
| excessive cross-referencing is avoided |
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Term
| What determination must be made before a record can be loaned to an authorized person? |
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Definition
| Period of time the record is needed |
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Term
| What is "disposition", when dealing with Air Force records? |
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Definition
| Actions taken with inactive records |
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Term
| What is disposition based on when dealing with Air Force records? |
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Definition
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Term
| How does the records disposition program play a key role in the mangement of Air Force records? |
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Definition
| Economic and efficient managment |
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Term
| How are long-term paper records 10 years or older handled? |
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Definition
| Retired to authorized federal records centers |
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Term
| Who is authorized to approve the permanent retention of records? |
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Definition
| Achivist of the United States |
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Term
| When units change status but do not change function or mission, files are |
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Definition
| cut off the day before the effective date and kept as a seperate entry |
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Term
| The emergency disposal of records, without reguard to tables and rules, is applied when the records |
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Definition
| are a menace to health, life,or property |
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Term
| What is the first part of the plan when developing a virtal records plan? |
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Definition
| Descripition of the records |
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Term
| Which of the following is not a cutoff period? |
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Definition
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Term
| At least how many years remaining retention must records have to be shipped to federal records center? |
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Definition
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Term
| What type of records does the SF 135, Records Transmittal and Receipt, identify? |
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Definition
| Retirement to a federal records center, staging center, or transfer to another organization. |
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Term
| What type of records does the staging area store? |
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Definition
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Term
| To recycle Privacy Act (PA) material, what must recycling contacts include? |
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Definition
| Specific contract clause on safeguarding privacy material until its destruction |
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Term
| Who does the office of primary responsibility (OPR) submit an AF IMT 525, Records Disposition Recommendation, to? |
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Definition
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Term
| Which of the following is an objective for determining retention? |
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Definition
| How much Air Force documentaion is really essential |
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Term
| What is the official daily publicaiton for rules, and notices of federal agenices and oragnizations, and other presidential documents? |
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Definition
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Term
| What is one of the public duties of the Air Force Federal Register Liaison Office (AFFRLO) |
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Definition
| Provide advice/guidance to Air Force personnel on publishing rules and notices |
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Term
| The Department of Defense's (DOD) policy on providing information on its activities in an open manner to the general public is to provide |
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Definition
| A maximum amount of accurate and timely information concerning its activities |
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Term
| Who is responsible for the preparing and coordinating on all proposed replies to a Freedom of Information Act (FOIA) requestor? |
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Definition
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Term
| Who is the focal point for the Freedom of Information Act (FOIA) portion of the installation web site? |
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Definition
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Term
| Who finds and provides the requested records and helps to determine whether to release the records? |
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Definition
| Office of primary responsibility (OPR) |
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Term
| Who acts as the declassification authority when such action is appropriate an coordinates the relaese or denial of records? |
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Definition
| Office of primary responsibility (OPR) |
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Term
| Freedom of Information Act (FOIA) requests categorized as simple involve records that are |
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Definition
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Term
| Who does a requester submit and appeal to, when Freedom of Information Act (FOIA) office withholds a record from release becuase they dermind the record is exempt under one or more of the ecemptions? |
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Definition
Secreary of the Air Force |
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Term
| An official system of records must be |
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Definition
| Auhorized by law ir executive order |
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Term
| Who is the focal point in a fuctional area for general Privacy Act (PA) questions? |
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Definition
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Term
| What type of request allows other Air Force directives to give individuals access to Privacy Act (PA) records? |
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Definition
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Term
| To avoid conflicts or discrepancies, the best possible source for collecting personal data is |
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Definition
| The subject of the record |
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Term
| When working with Privacy Act (PA) information, if more protection is needed for a system of records, be sure to balance the |
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Definition
| Additional protection measures against risk and cost |
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Term
| What is used to determine the disposal of Privacy Act(PA) records? |
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Definition
| Records retention schedule |
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Term
| Which element of a Privacy Act (PA) statement shows the reason you are collecting the information? |
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Definition
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Term
| What type of information should be considered and protected as For Official Use Only (FOUO)? |
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Definition
| Information that may be withheld because disclosure would cause a foreseeable harm to an interest protected by the freedom of information act |
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Term
| What actions are appropriate when unauthorized disclosure of For Official Use Only (FOUO) records occurs? |
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Definition
| Appropriate administrative actions to fix the cause, disciplinary actions as needed, and notify the originating organization |
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Term
When should For Official Use Only (FOUO) markings in a file or document be terminated?
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Definition
| When circumstances indicate the information no longer requires protections form public disclosure |
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Term
| Which of these processes is not a step in the publishing process of electrionic products? |
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Definition
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Term
| Who is authorized to serve as the point of contact for, provide coordination on, certify, and/or approve official Air Force publications and forms? |
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Definition
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Term
| A special review of a publication or form in conducted when the |
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Definition
| OPR decides a publication needs to be changed before its two-year review |
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Term
| When should you establish a formal paper version requirment for publicaitons? |
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Definition
| Mission-related need and access to an officialelectronic source of publications |
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Term
| Administrative changes to publications do not affect subject matter |
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Definition
| content, authority, purpse, and application |
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Term
| Up to what ammont is the fine that may be imposed for maintaining a Privacy Act(PA) record system that has not been published in the Federal Register or for am unauthorized disclosre? |
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Definition
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Term
| To reduce costly, ineffective, and redundent information collections and reporing requirements is the information collection and reports management programs' |
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Definition
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